Logistics Coordinator/Logistics Support Specialist

Job Description: Logistics Coordinator/ Logistics Support Specialist – QATOL Lubricants

• Reports To: General Manager

Job Summary

To have a specialized experience in the lubricants manufacturing industry, specifically managing the import of raw materials (base oils and additives) and the export of finished lubricant products.

Key Responsibilities

• Inbound Logistics: Raw Material Import (Base Oils & Additives)

o Coordinate the end-to-end import process for bulk base oils and packaged additives (via tankers, flexi, IBCs, and drums).

o Liaise professionally with international suppliers, freight forwarders, and shipping lines to secure vessel bookings and track inbound shipments.

o Ensure that all import documentation (B/L, Commercial Invoices, Packing Lists, COO) is accurate and received in a timely manner.

o Work closely with customs and clearance agencies to ensure timely and smooth clearance of raw materials, ensuring compliance with local import regulations and HS code classifications.

o Find the best routes during crisis times and provide efficient logistic solutions.

o Coordinate to schedule receiving and offloading of raw materials to prevent demurrage or detention charges.

o Ensure the best cost is achieved by optimizing the supply channel and ensure duty and actual fees are charged at their minimum.

• Outbound Logistics: Finished Goods Export

o Manage the FG export shipping process to international distributors and direct customers.

o Process all necessary export documentation, including Commercial Invoices, Packing Lists, Certificates of Origin, and specialized regulatory documents as required by the destination country.

o Negotiate rates and book cargo with freight forwarders, shipping lines, and transport companies.

o Ensure compliance with international shipping regulations and deal with weight limitations.

o Provide customers and the internal sales team with accurate shipping schedules, container tracking updates, and delivery forecasts.

• General Logistics & Administrative Support

o Maintain accurate logistics data to ensure real-time visibility.

o Maintain record of freight invoices, customs duties, and broker fees, and recall the documents whenever needed.

o Monitor logistic partners' performance and prices.

o Collaborate with the Production Planning team to align outbound shipments cut-off dates with the with the manufacturing schedules.

Qualifications & Requirements

Education:

• BSc degree in Supply Chain Management, Logistics, Business Administration, or a related field.

Experience:

• Minimum of 3–5 years of experience in international logistics, import/export operations, or freight forwarding.
• Must have prior experience in the lubricants, petrochemical, or specialty chemicals industry.

Knowledge & Skills:

• Deep understanding of Incoterms 2020 and international shipping regulations.
• Familiarity with customs clearance procedures for chemical and petroleum products.
• Strong problem-solving, and negotiation skills.
• Ability to work well under pressure to meet tight shipping and production deadlines.

Work Location: In person