Logistics Cum Sales Invoicing Coordinator

We are looking for a Sales, Invoice & Logistics Coordinator who will support the sales and operations teams by preparing quotations, processing sales orders, generating invoices, and coordinating logistics activities to ensure smooth and timely delivery of goods. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple tasks efficiently while coordinating between internal departments, customers, suppliers, and logistics partners.

Key ResponsibilitiesSales Support & Order Coordination

• Prepare quotations, proposals, and price lists for the sales team.
• Liaise with customers to confirm requirements and ensure order accuracy.
• Enter and update sales orders in the ERP/CRM system.
• Follow up on pending quotations, approvals, and payments.
• Coordinate with procurement and warehouse teams to confirm stock availability and lead times.

Invoice & Order Processing

• Generate accurate invoices according to company policies, ensuring correct pricing, discounts, and product details.
• Track delivery notes, GRNs, and maintain complete documentation for invoicing.
• Ensure timely submission of invoices to customers and follow-up for payment collection.

Logistics Coordination

• Coordinate with warehouse, logistics providers, and transport companies to schedule and ensure timely deliveries.
• Prepare delivery instructions, packing lists, and dispatch documents.
• Monitor shipment status and ensure on-time delivery to customers.
• Manage inbound and outbound logistics documentation, including delivery notes, shipping documents, and returns.
• Handle customs clearance coordination (if applicable) and ensure compliance with logistics and transport regulations.
• Communicate with drivers, warehouse staff, and customers to resolve delivery-related issues or delays.
• Maintain accurate logistics records, shipment schedules, and transportation costs.

Customer Relationship & Issue Resolution

• Respond to customer inquiries regarding invoices, deliveries, and order status.
• Build and maintain strong customer relationships to support smooth sales operations.
• Address and resolve billing, delivery, or logistics discrepancies promptly.

Administrative Support & Reporting

• Maintain organized records of sales contracts, invoices, delivery notes, and purchase orders.
• Prepare sales reports, invoice summaries, aging reports, delivery trackers, and logistics KPIs.
• Support internal and external audits by providing required documentation.
• Ensure all data is updated and accurate within the ERP/CRM system.

Qualifications & Requirements :
Bachelor’s degree in Business Administration, Finance, Accounting, or related field.
1–3 years of experience in sales coordination, invoicing, or administrative support (preferably in Saudi Arabia).
Good understanding of sales processes, invoicing, and documentation workflows. Proficiency in Microsoft Excel, Word, and CRM/ERP software (SAP/Oracle/Odoo is a plus).
Strong communication, organizational, and multitasking skills. Ability to work under pressure and meet deadlines.
Fluency in English is required. Arabic is an advantage.

Interested candidates are encouraged to apply, female candidates are encouraged indeed.

Job Types: Full-time, Permanent

Pay: From ﷼4,500.00 per month