Logistics Finance Executive

Role Overview

We are looking for a detail-oriented and process-driven individual to manage shipment reconciliation, monthly invoice validation, payment follow-ups, and coordination with internal teams and logistics partners. The ideal candidate will have strong analytical skills, a good understanding of 3PL operations, and the ability to work with large data sets and cross-functional stakeholders.

Key Responsibilities

1. Shipment Reconciliation

· Reconcile daily/weekly/monthly shipment data across 3PL partners, internal systems, and customer records.

· Identify discrepancies in delivered, RTO, lost, damaged, or RTS shipments and drive closure with 3PL and internal teams.

· Maintain accurate logs of reconciliation issues, pending actions, and resolution timelines.

· Ensure timely submission of reconciliation reports to finance and operations leadership.

2. Invoice Validation & Creation

· Validate monthly invoices received from logistics partners based on shipment data, rate cards, weight slabs, return fees, and penalties.

· Highlight deviations (overcharging, weight disputes, double billing, missing credits, etc.) and drive corrections with vendors.

· Prepare internal invoice summaries and share with finance for payment processing.

· Support the creation of new rate cards and pricing models when required.

3. Payment Follow-Up & Coordination

· Track invoice payment cycles end-to-end and follow up with the finance/accounts team for timely disbursement.

· Coordinate with 3PLs for invoice-related queries, supporting documents, and dispute resolution.

· Maintain a monthly payment tracker with clear visibility on pending, approved, and disputed invoices.

4. Reporting & Data Management

· Generate daily/weekly/monthly MIS reports on shipment performance, reconciliation status, and financial impact.

· Work with Excel/Sheets to manage large datasets and perform root-cause analysis.

· Support audits by maintaining systematic documentation and reconciliation evidence.

Skills & Qualifications

· Bachelor’s degree in Commerce, Business Administration, Logistics, or related fields.

· 1–4 years of experience in logistics operations, reconciliation, or finance operations (preferred).

· Strong knowledge of 3PL operations, shipment flows (forward & reverse), weight reconciliation, and billing structures.

· Proficiency in Excel/Google Sheets (VLOOKUP, Pivot Tables, basic formulas).

· Strong communication and coordination skills to work with internal teams and external vendors.

· High attention to detail, ownership mindset, and ability to work under deadlines.

What We Expect

· Ability to handle end-to-end shipment reconciliation with minimal supervision.

· Process-oriented mindset with a focus on accuracy and compliance.

· Problem-solving attitude and readiness to work with cross-functional teams (Ops, Finance, Product, Vendors).

· Commitment to maintaining high standards of data hygiene and operational excellence.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person