Logistics Specialist

Técnicas Reunidas is a world leading international general contractor engaged in the engineering and construction of industrial facilities in the fields of Oil & Gas, Petrochemical, Power Generation, Energy Transition, Infrastructures and industries, etc. Tecnicas Reunidas has worked and built all over the world, in 60 countries of the 5 continents.

Now, you have the opportunity to JOIN US IN ISTANBUL.

With already more than 250 Employees, Técnicas Reunidas has set a permanent Operations Office in Istanbul from which it will not only develop engineering activities for projects inside Turkey but also for projects worldwide in collaboration with main headquarters in Madrid (Spain). In fact, in the first 5 months since Técnicas Reunidas İstanbul started, Engineering Activities have been developed from referred office for more than 40 different projects and proposals worldwide from 20 different countries, which stands as remarkable sign of work and workload stability.

Responsibilities

• Prepare preliminary list of equipments and materials with as much detail as possible (dimensions, weights, loading ports, delivery dates...)
• Assist Logistics Coordinator in the creation of RFIs for tender process.
• Evaluate all commercial and technical bids after clarifying and needed negotiations.
• Revise, when possible , Purchase Orders issued by logistics department analyzing implications of the agreed INCOTERM.
• Mantain direct contact with all suppliers since Kick Off Meeting.
• Notify and confirm to all parties involved in the supply chain (Project Management, Client, Customs Agent, Site material receiving department...etc) all shipments that take place with their departure and estimated arrival at detination port dates.
• Coordinate alongside vendor and 3PL, the correct compliance of the agreed delivery INCOTERMS, and the correct delivery of equipments and materiales so they can be shipped on the first availbale departure option.
• Gather all documents required for customs clearance formalities in country of destination (Invoice, Certificate of Origin, Packing lists, Insurance...) and request the 3PL the correct import documentse (B/L, AWB, CMR).
• Update information degardingall shipments in all tracking documents and tools.
• Support Customs Team to arrange the disposition of funds for payment of taxes and duties, if so is stablished in the contract with our client.
• Become aware of characteristics of the assigned project.
• Become aware and apply Logistis Department Work procedures, and all others issued by related departments which may be of application to logistics endeavours.
• Become aware of the established strategy for the transportation of materials and equipments.
• Support Logistics Coordinator in the process of tabulation and awarding of Purchase Orders.
• AssistLogistics Coordinator in Kick off meetings with vendors to assure that correct procedures are strictly followed and communication channel is established between Logsitics departmen and Vendor.
• Revise, comment and ultimately appove against Logistics department standards Packing procedures received from vendors making sure project packing and Marking instructions are strictly observed.
• Support Logistics Coordinator and Heavy transport Engineer in drawing revisions.
• Takes care of the adaptation, control and supervision of 3PLs making special emphasis on achievement of KPIs
• Responsible for creation and follow up of Shipments and their documents from release of materials by vendor upto delivery at destination.
• Follow up of arrival of materials to delivery point, be it assembly, warehouse , subcontractor workshop, etc... and under strict communication and coordination with Material Control & Warehouse and Construction department personnel.
• Control of returns of empty containers already unloaded at destination.
• Responsible of keeping all reports ans department databases and control apps, all reporting updated (Logistics control software, SPMaterials, Invoicng controls...Etc.) and distribution in a timely manner if so is established.
• In charge of emission, revision, register and control of proforma invoicng from 3PL prior to monthly invoice.
• Take care of notification of incidents to Transport insurance following agreed procedure with Insurance company and legal department.
• Verify with 3PL that shipment takes place and is organized in the most cost efficient and timely manner, having in mind transit times and project needs.
• Notify transport insurance company of new shipments adn verify no shipmet runs unassured.
• Provide if necessary BL instructions to 3PL.
• Receive from 3PL notification of Departure and set of shipping BLs.
• Make sure with Logisitics Administrative, if available, or personally if not, that all necessary documents for import customs formalities for each shipment has been issued correctly and in due time to facilitate those sutoms formalities without any delay.
• If required by Logistics Manager, assist physically to suppliers workshops or departure ports to witness loading ops for a particular material or equipment.
• Aid Purchasing department in purchasing stages provideing them with budgetary quotations that will enable them to properly award.
• Make sure relations with other departments in the project task force run smoothly.

Requirements

• Analytical and problem solving skills,
• Very Good teamwork skills.
• Ability to work under pressure.
• High knowledge regarding International multimodal transport (sea, air, road & rail).
• High Knowledge of types of industrial equipments and materials is important.
• Very Good communication and interlocution skills, assertiveness and resilience.
• C1 level of spoken and written English.
• Knowledge in control and management tools required (SAP...).
• Knowledge of office suite tools and programs required.
• Availability to travel.