Logistics & Warehouses Supervisor

JOB PURPOSE:

Supervise and coordinate supply and logistics activities to ensure material and service availability, while monitoring inventory levels to prevent shortages or surpluses. Ensure the proper organization and distribution of materials, furniture, and equipment, and provide guidance and training to improve warehouse team performance. Collaborate with multiple teams to meet operational needs effectively.

RESPONSIBILITIES/DUTIES

Material Receiving & Inspection

• Perform detailed visual inspections of received materials to verify quality, quantity, condition, and documentation (e.g., Certificates of Conformity, Testing Certificates).
• Develop and maintain understanding of key materials’ descriptions and functions to support Operations and Maintenance.
• Create Material Receiving Reports for compliant items or issue Receiving Rejection Reports for non-compliant items.
• Update Master Sheet with received stock data.

Inventory Management & Storage

• Organize materials by category and store them in designated warehouse locations.
• Process stock requests according to Stock Issue Requests or Maximo procedures.
• Distribute materials to departments based on established schedules.
• Take necessary actions for disposal of scrap materials following company procedures.
• Monitor inventory levels and implement quality control procedures to prevent shortages or surpluses.

Warehouse Operations & Team Supervision

• Oversee and manage warehouse operations, providing guidance and support to the team.
• Conduct training sessions to enhance team skills and capabilities.
• Evaluate team performance and provide constructive feedback.
• Ensure proper organization and distribution of furniture and equipment.
• Prepare and update contractor timesheets, document services, review discounts, and ensure compliance with agreements.

Logistics & Distribution

• Coordinate transportation and distribution to ensure timely arrival of materials and services.
• Address logistical challenges impacting workflow and collaborate with teams to meet operational needs.
• Handle supply chain operations efficiently and effectively.

Reporting & Compliance

• Communicate with units to deliver tools requiring calibration to the warehouse.
• Conduct quarterly, semi-annual, and annual warehouse inventories.
• Develop strategies based on company needs and priorities.

Collaboration & Communication

• Possess excellent communication skills to collaborate effectively with multiple teams.
• Work closely with other departments to ensure operational goals are met.

Safety Responsibilities

• Promote a positive safety culture within the workplace and attend any safety-related meetings or briefings as required within the job role.
• Comply with the requirements of RDMC RQHSE Policy and Safety Management System.
• Be mindful that Safety, Security, and Environmental protection are everyone’s responsibility.
• All staff members are accountable for reporting and intervening in any Safety, Security, or Environmental violations.

ESSENTIAL QUALIFICATIONS, KNOWLEDGE & EXPERIENCE

QUALIFICATIONS:

• High school diploma or bachelor’s degree from a reputable university.
• Proficiency in forklift operation with relevant competency certificates.
• Completion of materials handling training and appropriate Health & Safety certification.

KNOWLEDGE:

• Exceptional attention to detail and adept time management skills.
• Familiarity with CMMS systems.
• Understanding of standard practices and concepts within stockroom or warehouse environments.
• Strong written and verbal communication abilities.
• Proficient in bookkeeping and inventory management principles.
• Competent in IT skills, particularly Microsoft Office suite.

EXPERIENCE:

• Minimum of 5 to 7 years of pertinent experience in warehouse and inventory management.

DESIRED BEHAVIORS & EXPERIENCES

• Intermediate proficiency in English, including speaking and reading.
• Demonstrated expertise in warehouse and stock management.
• Effective communication skills with personnel at all organizational levels.
• Attention to detail.
• Strong planning and organizational capabilities.