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LOGISTICS/FLEET ASSISTANT
Purpose of the post:
Logistic /Fleet Assistant is responsible for the effective and efficient management of fleet operations at field level ensuring timely support to programactivities and other operations along with managing general/campaign logistics in offices. Ensuring accountability so that the processes/practices are compliant with WHO SOPs, rules and regulations .
Organizational Context:
Under the direct supervision of the Team Leader, Administration/HR, the Admin Officer and overall supervision of the Coordinator Polio Eradication, the incumbent will be responsible to perform the following duties:
1: Ensure uploading of accurate fuel and maintenance data in to Tracepoints for PEI provincial vehicles and coordinate with Federal colleagues to have ituploaded by the 15th of each following month.
2: Coordinate with concerned units to get fuel invoices to verify and prepare consolidated reports for payments. (5th of each month).
3: Monitoring of daily fleet related checklists to ensure that these are being maintained by drivers and the vehicles are compliant with WHO’s safetyand management policy. (Daily / ongoing).
4: Process and issue work order(s) for maintenance/repair requests within 2 days of submission of request by driver. Making sure invoices related tomaintenance are processed for payment. (10th of each month).
5: Assisting fleet manager on vehicles assessment to make sure WHO’s vehicles across country are functional as well as decision by management i.e.overhaul, disposal, surrender etc are being implemented in timely manners.
6: Rented vehicles management including coordination with Rent a Car Co, assessing the requirement, ensuring hassle free field movements whilekeeping a close liaison with officers to confirm the maintenance/repairs of the vehicles.
7: Signing delivery notes upon receipt of shipments/deliveries. Stocking, maintaining records, preparation of distribution plan and real time distributionof General/campaign logistics and other relevant PEI material.
8: Any other Fleet / Logistics related task assigned by the supervisor.
Competencies:
Communication
Teamwork
Producing results
Ensuring effective use of resources
Educational Qualification:
Essential:
Bachelor’s degree in Business Administration, Logistics/Supply Chain, Commerce or Social Sciences.
Desirable:
Certification in logistics/supply chain or fleet management.
Experience
Essential: A minimum of Three (03) years of relevant experience in handling Logistics and Fleet management. Proven experience of MS Office Suite.
Desirable:
Experience working in WHO or another UN Agency or NGO, preferably in the area of Logistics and Fleet Management.
Working knowledge of oracle-based Enterprise Resource Planning (ERP) system, SAP or other similar systems will be an asset.
ADDITIONAL INFORMATION
- Only candidates under serious consideration will be contacted.
- Please ensure to update your P-11 form prior to submit your application. Incomplete or missing current/past employment/academic information will not be considered.
- WHO is committed to workforce diversity.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- A written test may be used as a form of screening.
- The Organization reserves the rights to accept/reject any/all application(s) without assigning reasons thereof; any internal/external influence used to effect recruitment decisions will result in exclusion and disqualification of candidate.
- WHO has a zero-tolerance policy on conduct that is incompatible with the aims and objective of the United Nations and WHO, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
- WHO does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees)
- For information on WHO's operations please visit https://www.who.int
TOTAL POSITIONS
1
POSTED ON
April 14, 2026
EXPIRY DATE
April 28, 2026
BUSINESS
WHO
CATEGORY
N.G.O./Social Services
JOB TYPE
Individual Contractor Agreement (UNOPS)
MINIMUM EDUCATION
Bachelors
CAREER LEVEL
LICA-4 (equivalent to GS-4)
MINIMUM EXPERIENCE
3 Years((03) years of relevant experience Logistics and Fleet. Experience working in WHO or UN Agencies or NGO, preferably in Logistics and Fleet Malmanagement.)
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