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Long Term Substitute Accounts Payable Supervisor/Executive Secretary (C. Gillispie, LTS CO-A/PSUPER, (P 1))
- High School Diploma, General Equivalent Development Certificate (GED) per West Virginia Code §18A-2-5
- Personnel must be or have been classified in this category or must pass the state prescribed exam for this position per West Virginia Code §18A-4-8e. NOTE: Only Applicants who take and pass the state perscribed tests can have their applications considered for hire by BSC. If NO BCS employees who hold this classification apply for this job, you will receive email notification when tests are scheduled. Applicants will NOT be called and/or interviewed until they have passed the test. Please check your email regularly for testing notifications. Email Melissa Adkins at melissa.d.adkins@k12.wv.us for additional information. Please add Mrs. Adkins's email to your contacts to ensure you receive communications regarding testing.
- Eight years of experience in bookkeeping and accounting assignments preforming progressively difficult accounting tasks or twelve hours college credit in accounting courses from an accredited institution of higher education.
- The ability to perform the job duties and responsibilities of the position as contained in the Job Description
- Criminal background check conducted pursuant to WV Code §18-5-15c and/or §18A-3-10, as appropriate. Please contact BCS before scheduling a background check to ensure that you have the correct codes to ensure that your background check is processed properly. Please do NOT use any previous code provided by the WVDE.
- Maintain positive work habits.
- Maintain positive job attitude and has other personal qualities essential to job success.
- Perform all duties efficiently and productively.
- Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Effectively present information and respond to questions from administrators, staff, and the public.
- Solve practical problems and manage a variety of variables in situations where only limited standardizations exist.
- Comply with all state and county policies and regulations.
- Maintain and update skills.
- Ability to write reports, business correspondences, etc.
- Ability to effectively present information and respond to questions from auditors, administrators, staff, and the general public.
- Ability to work with mathematical concepts such as probability and statistical inference.
- Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
- Ability to interface effectively with other departments, school personnel, or other contacts from outside the county.
- Ability to work independently with minimum supervision.
- Ability to understand and execute complex oral and written instruction.
- Ability to communicate effectively, orally and in writing.
- Ability to prioritize multiple tasks, work under stress, meet deadlines, and take direction.
- Ability to work efficiently with frequent interruptions.
- Ability to work collaboratively with others such as establishing and maintaining effective working relationships with administrators and co-workers.
- Ability to perform general operations, which require the exercise of good judgment.
- Ability to perform duties in full compliance with state and county requirements.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule format.
- Ability to perform a volume of numerical detail work with speed and accuracy, to make difficult mathematical computations with and without mechanical assistance (ability to operate a calculator by touch).
- Ability to understand and follow complex oral and written instructions and technical or legal terminology.
- Provides support to all locations for purchasing related tasks, including purchase orders, vendor setup, and general ledger account codes.
- Processes purchase orders and distributes to vendors and locations.
- Maintains purchase order files, records, and reports.
- Receives invoices from vendors for all locations.
- Verifies the invoice for accuracy, completeness, and proper approval, and enters data into WVEIS for payment.
- Processes accounts payable and distributes vendor payments.
- Maintains accounts payable files, records, and reports.
- Assists with receipts and deposits in order to ensure proper segregation of duties in the finance department.
- Prepares the monthly bank reconciliation for the general checking account.
- Effectively utilizes district technologies appropriate to the position and assumes responsibility for attending district training needed to successfully perform designated responsibilities as directed by supervisors.
- Maintains regular attendance.
- Complies with State Law and County policies and regulations.
- Assists with annual audits.
- May perform secretarial functions as needed for assigned staff member(s).
- Assists in balancing accounts by running tapes, proofreading, etc.; prepares summary of balances, cost information, or other reports as requested by supervisor's use in preparing financial statements.
- Offers assistance and instruction and/or training when requested.
- Assists the treasurer with the audit process for individual schools.
- Provides support and guidance to the individual schools for the financial records of the school's funds.
- Accumulates the necessary information for the issuance of 1099 forms.
- Assists treasurer with budgeting, new year processing, and calendar end-of-year processing.
- Assists treasurer by providing supporting documents for the preparation of financial statements to be in conformity with GAAP (Generally Accepted Accounting Principles).
- Maintains positive work habits.
- Performs duties efficiently and productively.
- Maintains and/or upgrades job-related skills.
- Develops and maintains a safe work environment at all times.
- Perform all other related duties as assigned.
- High School Diploma, General Equivalent Development Certificate (GED) per West Virginia Code §18A-2-5
- Personnel must be or have been classified in this category or must pass the state prescribed exam for this position per West Virginia Code §18A-4-8e.
- Criminal background check per WV Code §18-5-15c.
- The ability to perform the job duties and responsibilities of the position as contained in the Job Description
- Maintain positive work habits.
- Maintain positive job attitude and has other personal qualities essential to job success.
- Establish and maintain effective working relationships with staff, school community, and the public.
- Maintain regular attendance and comply with state laws and county policies and regulations.
- Maintain confidentiality.
- Multitask and work independently.
- Perform tasks with a high level of accuracy.
- Recommend changes to improve efficiency.
- Work collaboratively with other central office, school staff, and the public.
- Provide secretarial, bookkeeping, and administrative support to central office administrators.
- Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Prepare accurate reports, business correspondence consistent with the duties of this position.
- Present information and respond to questions from administrators, staff, and the public.
- Exhibit excellent keyboarding skills and excellent grammatical spelling and punctuation skills.
- Learn and utilize new software programs as systems are upgraded, including but not limited to the development and maintenance of database files, spreadsheets, and word documents.
- Speak clearly and concisely both in oral and written communication.
- Assume significant responsibility for complex central office job functions such as budgeting, grant management, inventory, payroll, accounts payable, etc.
- Complete required paperwork for employment contracts as well as certain outside contractors' agreements
- Schedule and process employee and citizen's grievances
- Serve in a liaison capacity between the building/program and the public.
- Establish and maintain effective relationships with students, staff, and community.
- May be responsible for scheduling of professional travel/and/or staff development.
- Produce reports or process purchase orders using the county accounting system.
- Schedule the facilities in the central office; coordinate and make necessary arrangements for activities and/or meetings.
- Maintain inventory of supplies and equipment
- Inform administrator(s) of all aspects of building/program requirements.
- Ensure that effective office procedures are established and maintained.
- Prepare accurate written communication including letters, newsletters, and notices.
- Prepare various reports and communication for building, as directed.
- Comply with state law, county policies and regulations.
- Accurately prepare county, state, and federal reports from raw data, which includes generating charts and graphs, as necessary.
- Greet visitors, answers phones, respond to inquiries, and accurately route messages.
- Multi-task; manage many responsibilities simultaneously.
- Maintain and/or upgrade job-related skills.
- Perform other duties as assigned by the superintendent and or program director.
JobID: 65815
Position Type:
Secretarial/Clerical/Accounts Payable
Secretarial/Clerical/Accounts Payable
Date Posted:
6/3/2026
6/3/2026
Location:
Braxton County Board of Education Central Office
Braxton County Board of Education Central Office
Closing Date:
06/10/2026
06/10/2026
County:
Braxton County Schools
Braxton County Schools
POSITION: Long Term Substitute Accounts Payable Supervisor/Executive Secretary
LOCATION: Braxton County Central Office
LENGTH OF EMPLOYMENT: For the duration of the Employee's approved leave, approximately eight weeks.
SALARY: West Virginia state minimum pay scale. Total Compensation Package can be found here: https://boe.brax.k12.wv.us/page/employment
Classification: Service
Reports to: Director of Finance
Evaluation: Evaluated annually by the building principal/immediate supervisor in accordance with WV State Code §18A-2-12, WV State Board Policy 5314.
FLSA Status: Non-Exempt
APPLICATION DEADLINE: June 10, 2026
EFFECTIVE EMPLOYMENT DATE: Approximately July 6, 2026. Subject to change.
CERTIFICATION/QUALIFICATIONS:
Please note: If you have recently retired from any entity covered by the West Virginia Consolidated Public Retirement Board, applying for or accepting employment within 60 days of your retirement date could negatively impact your retirement benefits and result in a significant financial or tax liability for which you are responsible. It is your responsibility to check with the WVCPRB to ensure that you are compliant with state code that requires a 60 day bona fide separation from retirement. Braxton County Schools will not be responsible for any taxes, penalties, costs, or other financial liabilities you may incur if you apply for or accept employment contrary to the laws of West Virginia, or the regulations of the Internal Revenue Service, the WVCPRB, or another other applicable state or federal law or regulation. You may reach the WVCPRB by calling 1-800-654-4406. By applying, you acknowledge that you have read and understand this requirement.
Job Summary:
Accounts Payable Supervisor means a person employed in the county board office who has primary responsibility for the accounts payable function and who has either completed twelve college hours of accounting courses from an accredited institution of higher education or has at least eight years of experience performing progressively difficult accounting tasks. Responsibilities of this class title may include supervision of other personnel.
The employee shall remain free of any alcohol or non-prescribed drugs while in the workplace. Alcohol and controlled substances which affect employee productivity, safety or judgment in the workplace will not be tolerated.
Staff members serve as role models for students in how to conduct themselves as citizens and as responsible, intelligent human beings.
Staff members are expected to refrain from bullying, harassment, intimidation, and discrimination.
Performance Responsibilities:
Accounts Payable Supervisor means a person employed in the county board office who has primary responsibility for the accounts payable function and who has either completed twelve college hours of accounting courses from an accredited institution of higher education or has at least eight years of experience performing progressively difficult accounting tasks. Responsibilities of this class title may include supervision of other personnel.
The employee shall remain free of any alcohol or non-prescribed drugs while in the workplace. Alcohol and controlled substances which affect employee productivity, safety or judgment in the workplace will not be tolerated.
Staff members serve as role models for students in how to conduct themselves as citizens and as responsible, intelligent human beings.
Staff members are expected to refrain from bullying, harassment, intimidation, and discrimination.
Performance Responsibilities:
Position: Executive Secretary Classification:
Service Reports to: Finance Director
Evaluation: Program Director Evaluated annually by the building principal/immediate supervisor in accordance with WV State Code §18A-2-12, WV State Board Policy 5314.
FLSA Status: Non-Exempt
Qualifications:
Title/Job Summary:
The Executive Secretary means a person employed as secretary to the county school superintendent or as a secretary who is assigned to a position characterized by significant administrative duties. (Per WV Code §18A-4-8)
Performance Responsibilities:
Physical Demands:
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee frequently is required to walk, use fingers, tools, and/or controls.
The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception. Occasionally the employee will lift to 50 pounds such as to lift files and paper.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in this work environment is usually quiet to loud (40-90 dB) depending on the assignment of the position. The employee continuously interacts with the public, students, and staff.
The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee.
Revised July 2024
ADDITIONAL MINIMUM REQUIREMENTS:
Applicants who have been dismissed or who have had their contracts non-renewed for cause by another school district are not eligible for consideration; applicants who have recent unsatisfactory evaluations are not to be considered eligible for consideration; applicants who demonstrate unsatisfactory interview performance are not eligible for consideration; and, applicants who receive unfavorable reference recommendations will not be eligible for consideration. The ability to perform the job duties and responsibilities of the position as contained in the Job Description, with or without reasonable accommodation.
TO APPLY:
Braxton County Schools only accepts bids electronically for all jobs. You may apply online from our district website at https://boe.brax.k12.wv.us/page/employment. To be considered for any position, bids must be submitted by the bid closing time on the last day of the posting for the desired position. All bids are posted a minimum of five business days.
Applicants must have required certification or be pending with the West Virginia Department of Education at the closing of the bid.
As required by federal laws and regulations, the Braxton County Board of Education does not discriminate on the basis of race, color, national origin, sex or disability in employment or in its education programs and activities. Inquiries may be referred to Melissa Adkins, Title IX Coordinator, Braxton County Board of Education, 98 Carter Braxton Drive, Sutton WV 26601, phone 304.765.7101; or the West Virginia Department of Education's Director of the Office of Civil Rights.
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