Maintenance Coordinator

Job Summary

The Maintenance Coordinator is responsible for planning, coordinating, and tracking maintenance activities to ensure facilities, equipment, and systems operate safely, efficiently, and with minimal downtime. This role serves as the central point of contact between maintenance technicians, vendors, operations, and management.

Key Responsibilities

• Receive, prioritize, and schedule preventive and corrective maintenance work orders
• Coordinate daily activities of maintenance technicians and external contractors
• Track maintenance requests from initiation through completion
• Maintain accurate maintenance records, logs, and reports (CMMS or manual)
• Ensure compliance with safety regulations, company policies, and local codes
• Coordinate procurement of parts, tools, and services; manage inventory levels
• Monitor maintenance costs and assist with budgeting and cost control
• Communicate maintenance status and downtime impacts to operations and management
• Support preventive maintenance programs and continuous improvement initiatives
• Assist with audits, inspections, and regulatory documentation

Qualifications & Skills Education & Experience

• High school diploma or equivalent required
• Technical diploma, associate degree, or trade certification preferred
• 2–5 years of experience in maintenance, facilities, or operations coordination
• Experience in industries such as manufacturing, facilities management, or construction is a plus

Technical Skills

• Working knowledge of mechanical, electrical, HVAC, or building systems
• Familiarity with preventive maintenance practices
• Experience using CMMS or maintenance tracking software
• Ability to read basic technical drawings, manuals, and work orders

Soft Skills

• Strong organizational and scheduling abilities
• Excellent communication and coordination skills
• Problem-solving mindset with attention to detail
• Ability to prioritize tasks in a fast-paced environment
• Customer-service oriented approach

Computer Skills

• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Ability to generate reports and track KPIs

Job Type: Full-time