Mall Contract Specialist

We are seeking a Contract Specialist to manage leasing-related contract activities, ensure compliance with laws and internal policies, and oversee the full contract lifecycle, including tenant coordination and contractual follow-ups.

This role has a strong focus on leasing operations, Ejar system management, and coordination with internal teams to ensure smooth tenant onboarding and contract execution.

Key Responsibilities

• Manage leasing operations, including contract documentation and registration through the Ejar system.
• Identify and engage potential tenants interested in leasing within the property.
• Conduct property tours for prospective tenants and present key value propositions to support leasing decisions.
• Maintain continuous communication with tenants throughout the lease term to monitor status and resolve issues.
• Oversee tenant applications, leasing documents, and approval processes.
• Explain lease terms, rental values, payment schedules, and contractual obligations to tenants.
• Prepare and issue official correspondence, notices, and warnings in a legally compliant manner to protect company interests.
• Guide and support leasing team activities to ensure revenue and occupancy targets are met.
• Organize and lead meetings with the leasing team to address challenges and define action plans.
• Support on-the-job training for leasing staff to improve efficiency and performance.
• Enter and maintain tenant and contract data using Yardi, Microsoft Excel, or other required systems.
• Collect and archive tenant documentation and maintain both digital and physical records when required.
• Coordinate with all internal departments to ensure tenant needs are met and contractual commitments are fulfilled.

Qualifications & Experience

• Bachelor’s degree in Law or Business Administration.
• 3–5 years of experience in contract management or leasing (real estate / commercial leasing preferred).

Required Skills

• Strong knowledge of contractual laws and regulations.
• High attention to detail and analytical skills.
• Negotiation and dispute resolution skills.
• Time management and ability to meet deadlines.