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Manager, Accounts Payable

At AeroSafe Global, we are reframing the last mile as the first moment of care. We are an integrated healthcare service partner solving the pharmaceutical industry’s complex challenges by bridging the gap between cold-chain logistics and the point of care. Our mission is to ensure the integrity and delivery of life-saving medicines to every patient.

Summary

The Manager, Accounts Payable is responsible for leading and overseeing all accounts payable for the organization. This role ensures the timely and accurate processing of invoices, payments, and related financial activities while maintaining strong internal controls, compliance, and vendor relationships. The Manager will lead a team of AP professionals and will partner with other departments such as Treasury, Procurement, and Operations to drive efficient and continuous process improvement.

Key Responsibilities

Oversee full-cycle accounts payable, including invoice receipt, validation, coding, approval, and payment, ensuring accuracy, compliance, and timely processing
Prepare and deliver weekly AP aging reports, payment proposals, and monthly payment analyses to senior management to support cash flow planning and strategic decision-making
Analyze and forecast supplier payments, projecting weekly and three-week cash requirements to optimize cash flow and financial planning
Collaborate with Procurement and Operations to manage prepayments, project billing, and supplier advancements
Coordinate with Accounting to support month-end and year-end close processes, including accruals, reconciliations, journal entries and audit support
Identify and implement process improvements and best practices to increase efficiency, reduce cost, and mitigate risk; enforce AP policies, procedures, and internal controls, including SOX and segregation of duties
Manage corporate credit card programs, including reconciliations and maximizing company rebates
Oversee employee reimbursements in Concur and develop/maintain the Travel & Expense policy to ensure compliance, clarity, and operational efficiency
Lead, mentor, and develop the AP team, setting performance goals, conducting reviews, and overseeing training and staffing
Promote a culture of accountability, collaboration, and continuous improvement across the AP function
Partner with Treasury to optimize payment scheduling, maximize early-payment discounts, and minimize cash exposure
Ensure compliance with accounting standards, tax regulations (e.g., 1099 reporting), and audit requirements
Lead preparation and support for internal and external audits relating to accounts payable
Track, analyze, and report key AP metrics, including invoice aging and payment accuracy, to inform management decisions

Required Education, Skills & Experience

Bachelor’s degree in accounting, finance or another business-related field
5+ years accounting experience with at least 2-3 years in a leadership/supervisory role
Proficiency in ERP systems and Microsoft Office, specifically Excel
Excellent analytical, problem-solving, and decision-making skills
Ability to manage multiple priorities and adapt to changing priorities
Exceptional leadership, communication, and stakeholder management abilities
Strong attention to detail and well organized
Excellent communication and interpersonal skills

Travel: None

Physical Requirements

While performing the duties of this job, frequently will be required to sit; type; use hands to finger, handle or feel objects, tools, or controls (some repetitive motion); and talk or hear. Also, occasionally will be required to stand, walk, reach with hands and arms, bend, stoop, kneel, and crouch and lift and/or move up to 40 pounds. Specific vision abilities required by this job include some close vision. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Tools & Equipment: PC, printer, telephone, fax machine, copier, and other office equipment

Environmental Factors: Normal office environment

Equal Employment Opportunity Policy: AeroSafe Global provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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