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Manager Admin. & Procurement
Manager Admin. & Procurement
Aga Khan Agency for Habitat
The position
The Aga Khan Agency for Habitat Pakistan invites applications for the position of Manager Admin. & Procurement based at its Islamabad Office. The role entails the following key responsibilities and requires candidates to meet the criteria outlined below.
Job Summary:
The Manager Admin. & Procurement provides Operational leadership and oversight for administration, supply chain, and logistics functions at the AKAH Pakistan Head Office, Islamabad. The role ensures compliance with organizational policies, donor regulations, and international best practices while strengthening systems, mitigating risk, and supporting operational efficiency across head office and regional operations.
The position ensures strong institutional governance, fiduciary accountability, cost-effective procurement, risk mitigation, and efficient operational performance in line with AKAH Pakistan Administrative and Procurement Policies.
Key Responsibilities:
Job Summary:
The Manager Admin. & Procurement provides Operational leadership and oversight for administration, supply chain, and logistics functions at the AKAH Pakistan Head Office, Islamabad. The role ensures compliance with organizational policies, donor regulations, and international best practices while strengthening systems, mitigating risk, and supporting operational efficiency across head office and regional operations.
The position ensures strong institutional governance, fiduciary accountability, cost-effective procurement, risk mitigation, and efficient operational performance in line with AKAH Pakistan Administrative and Procurement Policies.
Key Responsibilities:
- Lead implementation and oversight of procurement policies, SOPs, and donor regulations, ensuring compliance and audit readiness.
- Develop procurement plans, ensuring transparent, competitive, and ethical processes that deliver cost-effective outcomes, maintain audit and donor compliance, and mitigate financial, operational, and reputational risks.
- Manage supplier relationships, including prequalification, due diligence, performance evaluation, and maintaining a vetted supplier database.
- Verify existing stock, monitor reconciliation between inventory and accounts, and implement systems for efficient inventory management to ensure smooth supply of inputs.
- Oversee facilities, asset management, and workplace standards, ensuring safe, secure, and efficient operational environments.
- Supervise fleet operations, travel, and logistics, ensuring cost efficiency, preventive maintenance, and operational safety.
- Plan, coordinate, and monitor institutional insurance coverage and risk mitigation measures across head office and regional operations.
- Provide security clearance and travel risk guidance for staff and visitors, liaising with authorities and partner agencies to ensure safe operations.
- Provide technical guidance and support to regional administration and supply chain teams, strengthening compliance, documentation, and operational standards.
- Draft, review, and negotiate contracts, MoUs, and agreements in consultation with legal and finance teams.
- Lead, mentor, and appraise the admin and procurement team, promoting accountability, integrity, and continuous professional development
The requirements
Qualifications & Experience:
Education:
Education:
- Master’s degree in Business Administration, Supply Chain Management, Finance, or relevant discipline.
Experience:
- Minimum 8 years of progressively responsible experience in procurement and administration within an INGO, NGO, or donor-funded environment.
- At least 3-5 years in a similar managerial role, including team supervision, multi-office operational management, and donor compliance oversight.
- Proven expertise in tendering, contract management, vendor negotiation, facilities management, and logistics coordination.
- Experience in managing donor compliance, audits, and maintaining operational standards across regional offices.
Key Knowledge, Skills & Abilities (KSAs)
- Strong knowledge of procurement policies, donor compliance requirements, and internal control frameworks.
- Sound understanding of contract management, vendor due diligence, and competitive tendering processes.
- Experience in green procurement and local material usage.
- Proficiency in documentation review, audit preparedness, and procurement–finance coordination.
- Experience in assets, fleets, and facilities management with focus on cost efficiency and risk mitigation.
- Strong analytical, negotiation, and critical thinking skills with ability to manage multiple priorities.
- Demonstrated leadership capability in supervising teams and strengthening compliance culture.
- High level of integrity, ethical conduct, and ability to exercise sound judgment within delegated authority.
Sector
Social Development
About the Agency
A new agency, the Aga Khan Agency for the Habitat (AKAH), works to ensure that people live in physical settings that are as safe as possible from the effects of natural disasters, that residents who do live in such high risk areas are able to cope with disasters in terms of preparedness and response, and that these settings provide access to social and financial services that lead to greater opportunities and a better quality of life. The new agency merges the activities of the Aga Khan Planning and Building Services, with its prize-winning water and sanitation programmes and low-cost habitat products, such as smoke-free stoves; the humanitarian arm of AKDN, FOCUS, which promotes disaster mitigation and resiliency and intervenes after disasters; the AKDN’s Disaster Risk Management Initiative, which focuses on disaster preparedness in remote areas; and the environment- and habitat-related activities of the Aga Khan Foundation, including the Prince Sadruddin Fund for the Environment and the Foundation’s highly regarded rural support programmes.
Region
South Asia
Location
Pakistan
Salary
Salary and package to attract the best candidate
Job Expires
10-Mar-2026
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