Manager Administration

About Supertouch

Supertouch is a UK-based market leader in hand protection, workwear, PPE, and disposable safety products, supplying customers across the UK and Ireland.

Job Summary

The “Manager Administration” is responsible for planning, organizing, and supervising all administrative functions of the garments/textile manufacturing facility. The role ensures smooth factory operations through effective management of facilities, security, transportation, labor accommodations, housekeeping, procurement coordination, statutory compliance, and support services while maintaining a safe and productive working environment.

Key Responsibilities

Factory Administration

• Oversee day-to-day administrative operations of the factory and corporate office.
• Develop and implement administrative policies, SOPs, and controls.
• Ensure uninterrupted support services for production and business operations.
• Manage office space allocation, maintenance, and workplace arrangements.

Facility & Infrastructure Management

• Supervise maintenance of factory buildings, offices, warehouses, and utilities.
• Coordinate civil works, renovations, and infrastructure improvement projects.
• Ensure proper functioning of generators, utility systems, and support facilities.
• Monitor housekeeping standards throughout the factory premises.

Security & Compliance

• Manage factory security operations, including security guards and CCTV monitoring.
• Ensure protection of company assets, inventory, machinery, and employees.
• Conduct investigations of security incidents and submit reports to management.
• Ensure compliance with local laws, labor regulations, fire safety, and health & safety requirements.

Fleet & Transportation Management

• Oversee company vehicles, transportation arrangements, and fuel consumption.
• Monitor vehicle maintenance schedules and documentation.
• Manage transportation services for staff and visitors.
• Supervise drivers and ensure compliance with company policies.

Vendor & Contract Management

• Manage administrative service contracts, including security, housekeeping, transport, and maintenance vendors.
• Obtain quotations, negotiate contracts, and evaluate vendor performance.
• Ensure cost-effective procurement of administrative supplies and services.

Labor Accommodation & Welfare

• Supervise staff accommodation, canteen, and welfare facilities where applicable.
• Ensure proper hygiene, cleanliness, and welfare standards.
• Coordinate employee engagement and welfare initiatives in collaboration with HR.

Budgeting & Cost Control

• Prepare and manage annual administration budgets.
• Monitor departmental expenditures and implement cost-saving initiatives.
• Ensure efficient utilization of company resources and assets.

Government & Regulatory Liaison

• Coordinate with government departments, local authorities, and regulatory agencies.
• Facilitate inspections, permits, licenses, and compliance requirements.
• Maintain records of statutory approvals and renewals.

Team Leadership

• Lead and supervise administrative staff, security personnel, drivers, janitorial staff, and support teams.
• Conduct performance evaluations and provide coaching and development.
• Ensure discipline, attendance, and productivity of administration staff.

Required Qualifications

• Bachelor's Degree in Business Administration, Management, Public Administration, or related field.
• MBA/MPA will be preferred.

Experience

• Minimum 8–10 years of experience in administration within the garments, textile, or manufacturing sector.
• Experience handling large-scale factory administration and workforce support services.

Required Skills

• Strong leadership and people management skills.
• Excellent negotiation and vendor management abilities.
• Knowledge of labor laws, industrial relations, and factory compliance requirements.
• Budgeting and cost-control expertise.
• Strong communication and problem-solving skills.
• Proficiency in MS Office and ERP systems.
• Ability to work under pressure in a fast-paced manufacturing environment.

Location: Korangi Industrial Area, Karachi

Work Location: In person