Manager Administration & Accounts

Summary

The Manager, Administration & Accounts is responsible for overseeing and managing the daily administrative operations and financial activities of the company. This dual-focused role ensures the smooth, efficient, and compliant operation of the office environment while maintaining accurate financial records and adherence to all accounting policies and regulations.

Key Responsibilities

Accounting & Finance Management

• Financial Reporting: Oversee the preparation of accurate and timely monthly, quarterly, and annual financial statements, reports, and budgets.
• Bookkeeping & Ledgers: Manage and supervise all general accounting functions, including the general ledger, accounts payable (A/P), accounts receivable (A/R), and payroll.
• Compliance & Audit: Ensure strict compliance with local, state, and federal financial regulations and tax requirements. Coordinate and support external audits.
• Cash Management: Oversee banking activities, cash flow, and bank reconciliations.
• Budgeting & Cost Control: Assist in the preparation of the annual budget and monitor expenses to ensure adherence to budgetary constraints.
• Invoicing & Collections: Manage the invoicing process and monitor collections to maintain healthy cash flow.

Administration & Operations Management

• Office Management: Plan, coordinate, and manage all administrative procedures and systems to ensure a productive and efficient working environment.
• Team Leadership: Supervise, train, and mentor administrative staff, delegating tasks and assessing performance.
• Procurement & Inventory: Oversee the procurement of office supplies, equipment, and services, including vendor management and contract negotiation.
• Facilities: Coordinate facilities management, maintenance activities, and ensure the physical office space is safe, secure, and well-maintained.
• Policy Implementation: Develop, implement, and monitor internal administrative policies and procedures to streamline processes and maintain organizational standards.
• Record Keeping: Manage document control and filing systems (both physical and digital) to ensure all administrative and financial records are properly maintained and accessible.

Job Type: Full-time

Pay: AED4,000.00 - AED6,000.00 per month