Manager – Administration & Facility

ABOUT AIR INDIA SATS AIRPORT SERVICES PRIVATE LIMITED

AISATS, a leading gateway services provider in India, is a 50-50 joint venture between Air India Limited (a part of the TATA Group) and SATS Ltd., one of the world’s largest providers of air cargo handling services and Asia’s leading airline caterer. ‘AISATS’ is defined by its people – they are our greatest strength. Their commitment to seamless delivery and customer delight is what enables us to fulfil our brand promise of service excellence. This has been the hallmark of our business for more than a decade. With deep domain knowledge of the aviation ecosystem, we offer end-to-end ground handling services such as passenger and baggage handling, ramp handling, aircraft interior cleaning, load control and flight operations, and cargo handling services for general, perishable, transshipment, express courier and special cargo.

Manager – Administration & Facility

Location: (Bengaluru)

JOB PURPOSE

To oversee and manage all administrative and facility-related operations ensuring smooth functioning of office infrastructure, compliance with safety standards, and efficient support services for employees.

KEY RESPONSIBILITIES

Facilities Management

• Ensure proper maintenance of office premises, utilities, and equipment.
• Manage housekeeping, security, and pantry services.
• Oversee vendor management for facility services and negotiate contracts.
• Implement preventive maintenance schedules for electrical, HVAC, and other systems.

Administrative Operations

• Supervise front desk, travel desk, and courier services.
• Manage office supplies, procurement, and inventory control.
• Ensure compliance with statutory requirements related to facilities and administration.
• Handle lease agreements and coordinate with landlords for property-related matters.

Health, Safety & Compliance

• Implement workplace safety protocols and emergency preparedness plans.
• Conduct regular audits for fire safety, hygiene, and security.

Budgeting & Cost Control

• Prepare and monitor budgets for administration and facility management.
• Optimize costs without compromising quality and safety standards.

People & Stakeholder Management

• Lead and motivate the admin and facility team.
• Coordinate with internal departments for smooth operations.

EDUCATIONAL QUALIFICATIONS

• Graduate/Postgraduate in Business Administration or related field.
• 8–12 years of experience in administration and facility management.
• Exposure to compliance, safety standards, and vendor management.

• Strong knowledge of facility management and administrative processes.
• Vendor negotiation and contract management skills.
• Budgeting and cost optimization expertise.
• Excellent communication and interpersonal skills.
• Problem-solving and crisis management ability.