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California State Personnel Board

MANAGER II

Secretary of State

JC-507911

Personnel Officer
MANAGER II

$9,572.00 - $10,867.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 3/12/2026

Application Methods:

Electronic (Using your CalCareer Account)

By Mail

Drop-off

Job Description and Duties

The SOS is recruiting to fill a permanent, full-time Manager II as the Personnel Officer to the Department. Under the general direction of the Chief, Management Services Division (CEA_B), the incumbent plays a vital role in ensuring effective workforce management and employee well-being. Their responsibilities encompass a wide range of administrative functions that contribute to the organization’s operational objectives and its overall success.

The incumbent acts as the personnel policy administrator and consultant to the Division Chief and the Secretary’s Executive team. The incumbent holds expertise, at the highest level, in all Human Resources operational functions, recommends courses of action, as principal level consultant, in a full range of complex personnel matters of high consequence and visibility; directs the implementation of best industry practices in compliance with State and Federal employment laws; influences decisions in the proposed departmental strategic plan ensuring department compliance with state personnel and administrative policy with control agencies (e.g., CalHR, DOF, SPB, SCO), and fosters progressive organizational development and the performance optimization of the SOS workforce. Duties involving effective leadership and oversight of personnel operations include but are not limited to:

Leadership and Oversight: Acts with full authority to address operational objectives and strategic program initiatives; plans, organizes and directs high-level functionality of Human Resources program sections; formulates and directs personnel management based on departmental practices established as Personnel Policy Administrator; oversees the review and recommendations for personnel actions impacting all SOS employees; cultivates the establishment of procedures to improve Human Resources processes and the delivery of services using HR metrics and operational efficiency analytics; provides leadership framework for upper management.
Policy Management: Responsible for directing internal personnel controls in determining divisional and departmental organizational needs; provides high-level consultation for senior leadership staff on sensitive and complex issues; collaborates with the legal team to assess the risk and liability of all administrative personnel actions and proposes viable alternative methods for resolution; serves as the principal administrator of workforce succession and organizational optimization; enforces consistency, transparency and accountability to mitigate global risk; identifies gaps in institutional knowledge through succession planning management to ensure long-term sustainability; establishes comprehensive operational practices to address statewide vulnerabilities on the interpretation of laws, rules and regulations governing Human Resources programs.

Supplemental Questionnaire:

Applicants must submit a Supplemental Questionnaire responding to the questions listed below, it should be no more than two (2) pages typed, using business professional font, font size and formatting. Responses do not need to include the question but must be numbered in the same order. Applications that do not follow the directions as identified above, provide incomplete responses, or do not submit a Supplemental Questionnaire will not be considered.

Describe your distinguishing competencies, areas of expertise and experience in a leadership role that directly align with the desirable qualifications of this position.
Describe your experience in successfully planning, developing, and implementing an organization’s strategic plan and succession plan efforts.
Describe your experience in building highly effective and customer service-oriented Human Resource team that supports constructive resolution of conflicts.
Identify the methods you would use to measure and determine the operational efficiency/success of the programs within the Human Resources Bureau, and how you would ensure the best service is provided to all internal and external customers of the Secretary of State.

Working Conditions

Due to business needs, no telework option is offered for this position. This position will be expected to be 100% on-site to perform normal duties.

Position Details

Job Code #:

JC-507911

Position #(s):

785-200-4802-003

Working Title:

Personnel Officer

Classification:

MANAGER II

$9,572.00 - $10,867.00

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

Work Location:

Sacramento County

Telework:

In Office

Job Type:

Permanent, Full Time

Department Information

The Office of the Secretary of State (SOS) consists of nearly 750 dedicated public servants who uphold the rights of Californians while also striving to make our government, elections, and businesses both accessible and transparent. Led by an elected leader, accountable to the public, we are dedicated to fostering career development opportunities and growing a skilled workforce that embraces inclusion and values diversity.

Located in downtown Sacramento, the SOS building is within walking distance to a variety of eateries and amenities. Light Rail, State Capitol, Downtown Commons (DOCO), and Golden 1 Center, just to name a few. Conveniently located in the SOS building, the Gold Rush Grille offers delicious daily specials for breakfast or lunch and is open to the public. Our on-site childcare incorporates programs for children six weeks to five years old. Priority waitlist access and special discounted rates are available for SOS employees.

For more information about the SOS, please visit sos.ca.gov.

Special Requirements

Examination Information:
Candidates new to state service or those seeking a promotional opportunity must take the online examination to establish eligibility. The examination can be found at the following link: Exam Bulletin - Manager II

There is also a Limited Examination & Appointment Program (LEAP) exam available for this classification. Information on the LEAP certification process is available on the Department of Rehabilitation LEAP Certification website.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 3/12/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Secretary of State

Attn: Paul Parham

1500 11th St - 4th Floor - Suite 475

Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Secretary of State

1500 11th St - 4th Floor - Suite 475

Sacramento, CA 95814

Drop off applications in the 1st floor Lobby Rotunda in the secured bin marked Human Resources.

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.
Supplemental Application -
Please submit your responses to the supplemental questions as indicated in the Supplemental Questionnaire section above.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Ability to display leadership and professional/work and legal ethics to build credibility through the implementation of clear principles.
Ability to identify principles and formulate policies, procedures, and protocols in efforts to develop Human Resources programs, services, and coordination with external stakeholders/entities.
Demonstrate clear, concise written and verbal communications skills with tact and exhibit ability to apply state rules and regulations governing Human Resources functions.
Ability to manage and take initiative in addressing programmatic issues/concerns which have statewide impact.
Demonstrate a strong ability to instill a cohesive, team-based environment.
Demonstrate strong decision-making skills that display effectiveness and reflect agency standards and effectively resolve complex operational/departmental issues.
Ability to remain flexible and adapt to rapid changes in priorities/assignments without compromising accuracy.
Aptitude for managing multiple workflows under pressure.

Benefits

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:
Paul Parham
(916) 653-6974
pparham@sos.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Sarah Bielski
(916) 653-6974
sbielski@sos.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

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