Manager Inland Procurement

We are looking for a Manager Inland Procurement – Arabian Gulf & Saudi Arabia, to join our Procurement team, based in Dubai, United Arab Emirates.

Role Reports to: Senior Manager Inland Procurement

Overall Job Purpose:

• Develop Inland Procurement Strategy for the assigned Area/s in collaboration with Area and Hapag-Lloyd Strategy 2030.
• Lead Inland Sourcing activities during tenders and contract renewals.
• Proactively and effectively seeks out most qualified vendors and supports in the selection of the most cost-effective distribution of vendors to benefit both customer service levels and companies bottom line.
• Apply Procurement processes and tools for the selection of vendors in line with Hapag-Lloyd Global Procurement Guideline
• Observe TCO / TVO (Total cost of ownership / Total value of Ownership)
• Ensure Hapag-Lloyd Code of Conduct and Compliance Policies are followed during procurement activities.
• Responsible for the Contract Signing and Administrative activities in accordance with the RME/Global procedures and guideline.
• Responsible for ensuring new Suppliers are on boarded and contracted rates are updated by QSC in timely manner.
• Responsible for managing and monitoring monthly costs and Savings initiatives by ensuring accuracy in the CCM and other Cost/Savings Reports in through coordination with RME Contract Manager and RME Controlling
• Responsible for actualization of savings initiatives through effective coordination and flowshare monitoring with Area and QSC Ops
• Support other procurement related activities in the Area and Region

• Self-starter, high attention to details and process-oriented person who can get things done in a timely manner working with and through other stakeholders.
• Able to react and adjust quickly to changing conditions and likes a fast-paced environment and new challenges.
• Respond positively and proactively to challenges and pressure, ensuring details are handled quickly and accurately to achieve the desired results.
• Knowledge and experience in working with Terminals, Depots, Transporters and other container shipping related suppliers in Areas Arabian Gulf & Saudi Arabia is preferred.
• Experience with working in Coupa

Key Responsibilities:

• Category Strategy: Develop Inland category strategies and playbooks from both geographical and supplier segmentation aspects. Provision of input and local expert knowledge into the Hapag-Lloyd procurement strategy as well as into the development of tools and methods for the global organization. Maintain regular contact with relevant stakeholders to gather and provide information and ensure information exchange with relevant internal and interfaces.
• Cost optimization: Secure best in class costs for the procured services and goods on a TCO-basis (Total Cost). Ensure highly competitive pricing and low-risk contracts. Monitoring of the most relevant factor costs influencing the purchasing volume to secure highly transparent cost developments in the markets.
• Tendering: Develop negotiation plans, strategies and execute sourcing projects and contract renewals. Preparation, negotiation and conclusion of rate agreements and frame contracts based on cross-functional input and in alignment with the Area, Region and/or HQ-functions (if applicable) prior to commencing tender/contract renewals.
• Supplier selection and supplier management: Selection of most competitive suppliers based on quality and cost parameters in alignment with the requirements of the cross-functions and in alignment with the Area, Region and/or HQ-functions (if applicable). Evaluation and development of supplier performance to secure the provision of high-performance service. Perform risk management for the supplier base and markets to secure sustainable performance. Management of contracts post sourcing to maximize contractual values and mitigate risks. Prepare and execute Supplier Performance evaluation and meetings as per the annual supplier performance management calendar. Work closely with Supplier Management to continuously develop and monitor supplier performance levels and adherence to contractual KPI’s and service levels.
• Supplier Sustainability: Support implementation of Global sustainability initiatives and drive joint initiatives with Suppliers.
• Controlling and Reporting: Ensure high transparency and correct reporting on all levels including FCs and budgeting exercises. Document, measure and report savings and cost increases based on the KPI methodology of the company. Follow Four-Eye principle for contractual savings validation via Regional Controlling and ensure approval given via relevant functional L4/L3, prior to finalizing and concluding tenders/contracts. Monthly monitoring of Tender Flow Share assignment to approved vendors and taking corrective measure when deviations occur. Act as RME Procurement Point of Entry for BU and FC exercises coordinating cost changes across all spend categories.
• Methods, processes, systems and governance: Roll out of methods, tools and systems within the Areas provided by and according to regulations of Global Procurement and Region Procurement. Drive e-procurement implementation and digital solutions to modernize the procurement function. Implementation and monitoring of all relevant legal requirements. Act as a point of escalation relating to contractual dispute and issue resolution. Manage day-to-day contractual/supplier risk and opportunity assessment.

• Contract Administration:

  Implement contracts as per HL Global boilerplates.

  Liaise with suppliers and internal stake holders; Legal, CIRM, Operations and other relevant stakeholders for any deviations to the boiler plate.

  On conclusion of contracts discussions, ensure contracts are signed, sent out to suppliers and liaise with RME Contract Manager for the storage and upload of contracts into Coupa / Shared Folder.

• Rate Updates:

  On board new suppliers in accordance to Area / RME / Global Compliance requirements.

  Send finalized rates to QSC and Area for rate update in systems.

  Follow up on any rate related queries, disputes and escalate to Area & QSC Ops where required.

• Costs and Savings Reporting:

  Review monthly Cost and Savings reports, follow up on deviations to planned Costs / Savings with relevant stakeholders and escalate to Area & QSC Ops where required.

  Review monthly Flowshare reports, follow up on deviations with relevant stakeholders and escalate to Area & QSC Ops where required.