Manager - Sales Admin

Overview

Join to apply for the Manager - Sales Admin role at Ellington Properties Development LLC.

Key Responsibilities

• Inventory Management
  • Maintain and manage master inventory across all residential and commercial real estate projects.
  • Monitor availability, reservations, sales, cancellations, and reassignments of units.
  • Coordinate with sales agents and project teams to update and reflect inventory changes in real time.
  • Ensure that all unit statuses (available, blocked, booked, sold, on hold) are accurately reflected in CRM/ERP systems.
• Sales Administration
  • Supervise preparation and processing of booking forms, reservation agreements, and Sales and Purchase Agreements (SPA).
  • Track and monitor all sales documents to ensure proper archiving and compliance.
  • Liaise with the legal and finance teams to ensure contracts, invoices, and receipts are issued correctly and on time.
• System & Data Management
  • Ensure CRM and inventory management systems are updated and integrated effectively.
  • Generate real-time inventory availability reports and sales pipeline dashboards for management and sales teams.
  • Coordinate with IT or software vendors for system enhancements or issue resolution.
• Compliance & Control
  • Ensure inventory controls are in line with UAE real estate regulations and internal policies.
  • Work closely with DLD and RERA requirements regarding off-plan sales, escrow tracking, and unit release.
  • Regularly audit inventory reports to ensure data accuracy and prevent overbooking or duplication.
• Coordination & Communication
  • Act as a central point of contact between sales, marketing, project, and finance teams regarding inventory status.
  • Assist in launching new projects by preparing inventory structures, pricing input, and unit availability mapping.
  • Provide training and support to sales and admin staff on inventory processes and system usage.

Requirements

• Bachelor's degree in business administration, Real Estate, or a related field.
• 10+ years of experience in real estate sales administration or inventory control, preferably within the UAE market.
• Strong knowledge of UAE real estate sales processes, DLD/RERA regulations, and off-plan project procedures.
• Proficiency in CRM and inventory management software (e.g., Salesforce, Masterkey, PropSpace, or custom ERP platforms).
• Advanced Excel skills and strong reporting capabilities.
• Excellent organizational, analytical, and communication skills.
• Ability to work under pressure and meet tight deadlines with high accuracy.

Preferred Qualifications

• Experience with property developers in the UAE.
• Familiarity with launching and closing off-plan projects.
• Arabic language skills are a plus.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Sales and Business Development