Maritime Logistic & Supply Specialist

Job Purpose:

The Naval MRO Logistics and Supply Chain Specialist plays a central role in ensuring that naval vessels remain fully supported, available, and mission ready. This person manages the flow of parts, materials, tools, technical documentation, and services required to keep ships operational—across both scheduled maintenance cycles and urgent defect rectifications.

Initially tasked with finalizing project details prior to contract commencement, you will transition to the operations department, working closely with engineering, maintenance planners, OEMs, shipyards, naval operators, and the MRO programme team to ensure that the right items reach the right place at the right time, and that the supply chain operates smoothly, compliantly, and cost-effectively.

This is a hands-on, detail-driven role suited to someone who enjoys problem-solving, thrives in a technical environment, and understands the operational pressures of naval readiness.

Initially reporting to the Maritime Project Lead before transition to the Maritime Head of Operations, the role will be split across the organizational Headquarters and the end-user sites in and around Qatar.

Duties and Responsibilities:

1. Work Package & Maintenance Planning Support

• Assist in the creation and development of technical scopes prior to contract commencement.
• Assist planners by identifying long-lead items, material risks, and supply chain constraints before maintenance cycles begin.
• Create material kits for work packages, ensuring technicians have exactly what is required at point of use.
• Participate in readiness reviews, maintenance coordination meetings, and defect triage sessions.

2. Maintenance Logistics Coordination

• Plan, coordinate, and track all logistics actions that support O-D, O-I, and I-D maintenance activities.
• Ensure spares, tools, technical publications, and consumables are available before maintenance windows.
• Support defect reporting and urgent supply chain requests from vessels and maintenance teams.

3. Supply Chain & Inventory Management

• Develop and maintain accurate Bills of Material (BOM), stock lists, critical spares packages, and provisioning plans for each vessel class.
• Monitor inventory levels, lead times, shelf life, and serviceability status; trigger replenishment actions as required.
• Manage warehouse operations, including controlled stores, hazardous materials, and QA documentation.
• Analyze consumption trends to improve forecasting and reduce stockouts and excess holding.
• Manage, maintain and upkeep of the end-user CMMS

4. Vendor & OEM Management

• Support the management in the evolution of commercial partnering arrangements with OEMs and Design Authorities
• Coordinate procurement with OEMs, shipyards, regional distributors, and approved suppliers.
• Manage RFQs, purchase orders, delivery schedules, warranty claims, and repair & return (R&R) workflows.
• Ensure suppliers meet contractual obligations for quality, delivery, and documentation

5. Technical Documentation & Configuration Control

• Ensure all parts and materials comply with naval standards, class requirements, and configuration baselines.
• Maintain accurate records of serialized components, service bulletins, technical directives, and modification kits.
• Support audits, inspections, and compliance checks for safety-critical equipment.

6. Work Package & Maintenance Planning Support

• Assist planners by identifying long-lead items, material risks, and supply chain constraints before maintenance cycles begin.
• Create material kits for work packages, ensuring technicians have exactly what is required at point of use.
• Participate in readiness reviews, maintenance coordination meetings, and defect triage sessions.

7. Logistics Execution & Fleet Support

• Coordinate transportation of parts—locally and internationally—including customs, export controls, and dangerous goods compliance.
• Facilitate logistics support for ship visits, deployed operations, and emergency call-outs.
• Provide on-site support during major dockings, surveys, and overhauls.

8. Performance, Reporting & Continuous Improvement

• Track KPIs such as availability, logistics response time, supply chain risk, supplier performance, and inventory accuracy.
• Identify opportunities for cost reduction, process improvement, and digitalisation.
• Contribute to after-action reviews, lessons learned, and improvements to the MRO operating model.

Requirements:

Educational Requirement :

Postgraduate or Bachelor’s degree qualification in Appropriate Engineering / Engineering Management field.

Experience Requirement

Military Naval Maintenance Management: Practical experience and an excellent understanding of Naval MRO including maintenance and repair policy and procedure; drafting/developing technical documentation; personnel and stakeholder management; development of business opportunities.

Skills & Experience:

Essential:

• 5+ years in naval, maritime, defense, or complex technical MRO logistics/supply chain environments.
• Strong understanding of naval maintenance cycles, defect repair processes, class rules, and OEM support models.
• Experience with inventory management systems (ERP/EAM), maintenance systems (e.g., IMS, AMOS, IFS or equivalent), and warehouse management.
• Knowledge of procurement, contracting, incoterms, and international logistics.
• Strong organizational and coordination skills with the ability to manage multiple priorities under operational pressure.
• Comfortable reading technical drawings, parts catalogues, and equipment manuals.

Desirable:

• Experience in the Middle East would be advantageous.
• Experience and/or formal qualification in Logistics / Supply Chain Management and Project Management and delivery
• Working in, or interfacing with end users in the Middle East and surrounding region
• Experience on patrol boats, fast attack craft, OPVs, or naval auxiliary vessels.
• Knowledge of export controls, ITAR, controlled stores, and military classification requirements.
• Background in a shipyard, naval base, OEM service center, or defense programmes environment.
• Certifications: CIPS, APICS/CSCP, PMP, or naval logistics qualifications.