Marketing Administrator (Virtual Assistant)

WP Wellness is a digital operations and marketing partner dedicated exclusively to the health and wellness field. We support therapists, medical practices, functional medicine clinics, and wellness brands by serving as their extended team—helping them grow without sacrificing their values or burning out.

We believe in calm work, clear communication, and collaborative teamwork. Our approach blends marketing support and operational systems to help mission-driven practitioners grow sustainably.

We are seeking a Marketing Admin to support our internal team by handling day-to-day marketing execution tasks across multiple client accounts.

This is a behind-the-scenes execution role. The person in this role will not work directly with clients or own marketing strategy. Instead, they will help ensure that marketing tasks are completed accurately and on time by following established processes and instructions.

If you enjoy structured work, spreadsheets, checklists, and completing clearly defined tasks, this role may be a good fit.

If you are interested apply here: https://forms.gle/PDkXBZddjEGZ3Cay6

The Ideal Candidate

The ideal candidate is organized, reliable, and detail-oriented.

You are comfortable following processes, completing repeatable tasks, and keeping systems updated. You take pride in making sure things are done correctly and consistently.

You are comfortable:

• Scheduling content across social media platforms
• Uploading and formatting newsletters in email marketing platforms
• Updating spreadsheets and tracking documents
• Pulling basic marketing data from dashboards
• Following checklists and internal processes
• Managing recurring tasks each week
• Working independently once instructions are provided

This role is best suited for someone who enjoys structured administrative work and prefers a consistent workflow.

Key Responsibilities

• Schedule social media posts across multiple platforms using provided content calendars
• Upload and format newsletters within email marketing platforms and schedule campaigns once approved
• Conduct basic quality checks before publishing content, including verifying links, formatting, and images
• Update spreadsheets and tracking documents used for marketing performance, reporting, and internal organization
• Pull basic data from marketing platforms and dashboards to support internal reporting
• Maintain organized records of campaigns, content, and marketing assets in shared drives
• Update internal task trackers, content calendars, and documentation as needed
• Monitor scheduled content to ensure posts and campaigns publish correctly
• Follow internal processes and checklists to complete recurring marketing tasks accurately
• Communicate with internal team members if issues arise or clarification is needed

Required Skills

• Strong attention to detail
• Good organizational skills
• Comfortable working with spreadsheets
• Ability to follow written instructions and processes
• Ability to manage recurring tasks and deadlines
• Clear written communication with internal team members
• Ability to work independently once tasks are assigned

If you are interested apply here: https://forms.gle/PDkXBZddjEGZ3Cay6

Tools Used

Experience with the following tools is helpful but not required:

• Google Workspace (Docs, Sheets, Drive)
• Microsoft Office
• Email marketing platforms (Mailchimp, ActiveCampaign, or similar)
• Social media scheduling platforms
• Zoom
• Calendly
• Project management tools

Training will be provided for most platforms.

Role & Compensation

Type: Contract – Hourly
Hours: 10–15 hours per week, with potential to increase over time

Starting Compensation:
$25–$30 per hour depending on experience

Location Requirement:
Must be based in the United States
Must have a reliable computer and internet connection

If you are interested apply here: https://forms.gle/PDkXBZddjEGZ3Cay6

Job Types: Part-time, Contract

Pay: $25.00 - $30.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Experience:

• Virtual Assistant: 3 years (Preferred)

Work Location: Remote