Marketing & Business Operations Specialist

About the Role

We’re looking for a highly organized, proactive Marketing & Business Operations Specialist to support our marketing and administrative team as well as help manage daily operations in our Seattle office.

This entry-level role blends marketing project coordination, office administration, and event support. You’ll play a key role in keeping marketing initiatives on track, maintaining smooth day-to-day operations, and creating a welcoming, efficient workplace for our team and visitors.

It’s a great opportunity for someone early in their career who’s excited to gain experience in marketing operations and business administration within a fast-moving, collaborative environment.

Key Responsibilities

Marketing Coordination & Project Support:

• Help coordinate marketing projects across events, demand generation, brand, PR/AR, web, and content.

• Build and maintain project plans and timelines in Asana (or similar tools).

• Track deliverables, follow up on tasks, and ensure deadlines are met.

• Maintain version control and organization for marketing collateral, creative assets, and documentation.

• Support marketing reporting and help prepare updates or dashboards that summarize activities and outcomes.

Event & Program Coordination:

• Assist in planning and executing marketing programs, webinars, tradeshows, and internal events.
• Coordinate shipping, logistics, and materials for in-person events.
• Support post-event wrap-up, including reporting, surveys, and recaps.
• Partner with vendors and cross-functional teams to ensure smooth execution.

Office & Administrative Support:

• Serve as the in-office point of contact for visitors, vendors, and deliveries.
• Keep the office organized and stocked with supplies, materials, and event items.
• Coordinate onsite logistics, catering, and meeting support for team events and visitors.
• Manage parking validations, mail, and building/vendor relationships.
• Process purchase orders, invoices, and expense reports.

Qualifications

• 1–3 years of experience in marketing coordination, office administration, or business operations.
• Strong organizational skills and attention to detail; able to juggle multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace and familiarity with tools like Asana
• Interest in marketing, events, and project management.
• Positive, proactive attitude and eagerness to learn and take initiative.
• Must be able to work onsite in our Seattle office four days per week.

Who You Are

You’re a motivated team player who loves bringing order and energy to fast-paced environments. You’re equally comfortable tracking marketing projects, planning an event, or greeting a visitor. You’re detail-oriented, proactive, and dependable and someone who helps keep both the office and the team running smoothly.

This role is perfect for someone who wants to grow into marketing operations or project management while building a strong foundation in business operations

Job Type: Full-time

Pay: $58,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Location:

• Seattle, WA 98101 (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Seattle, WA 98101 (Preferred)

Work Location: In person