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Marketing Coordinator
Marketing Coordinator
Full-Time Exempt
Irvine, CA, US
Salary: $70,000 – $90,000 Annually
Location: Irvine, CA
Type: Full-Time
Department: Marketing
Role Overview
We are seeking a Marketing Coordinator to own the proposal production process and support business development initiatives at MVE + Partners. This role is responsible for efforts including managing RFP/RFQ/SOQ responses from kickoff to submission, coordinating across principals and project teams, and maintaining the systems that keep our BD pipeline moving. You will work directly with the Director of Marketing & Strategy and collaborate with firm leadership, architects, and project managers to produce high-quality, deadline-driven deliverables that win work.
Key Responsibilities
Proposal Writing
- Own end-to-end proposal workflow: track deadlines, coordinate kickoffs, manage content, and drive submissions
- Prepare and assemble RFP, RFQ, and SOQ responses; customize content based on pursuit strategy
- Follow up with principals and project managers to gather project information, resumes, and imagery
- Track pursuit opportunities and maintain an up-to-date BD pipeline
- Support interview preparation including presentation materials and leave-behinds
- Research prospective clients and market context to tailor proposals to client-specific priorities
CRM & Systems Management
- Maintain and update CRM database with current project, contact, and pursuit information
- Manage proposal content library including project descriptions, resumes, boilerplate, and photography
- Identify process inefficiencies in proposal workflow and recommend improvements
Communications & Quality Control
- Support consistent application of MVE's brand identity across marketing and communication materials
- Assist in quality control review of proposals and marketing deliverables
- Apply storytelling techniques to strengthen proposal narratives and marketing content
- Maintain clear internal communications between marketing, principals, PMs, and BD team
Marketing Support
- Assist with award research, submissions, and deadline tracking
- Support social media, website updates, and email campaigns as capacity allows
- Support firm events, career fairs, conferences, and trade shows as needed
Qualifications
Required
- Bachelor's degree in Marketing, Communications, Business Administration, or related field
- 2-4 years of marketing or business development experience
- Proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop) and Microsoft Office
- Exceptional organizational skills with ability to manage multiple concurrent deadlines
- Strong writing, editing, and proofreading skills
Preferred
- Experience in the A/E/C industry
- Experience with CRM systems and proposal management platforms
- Comfortable following up persistently and professionally with senior staff
What This Role Offers
- Hands-on role with exposure to all aspects of A/E/C business development and marketing
- Direct collaboration with architects, principals, and firm leadership
- Fast-paced, deadline-driven environment with visibility across the full pursuit process
Equal Opportunity Employer
MVE + Partners is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. MVE does not discriminate in employment opportunities or practices on the basis of: race, color, religion, gender, national origin, age, sexual orientation, gender identity, ability, veteran status or any other characteristic protected by country, regional or local law.
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