Maseeraty Graduate Program - Medical Affairs Associate

Emirati Graduate Program Associate ( Fixed Term Contract)

We are welcoming UAE National Talents to apply for our Novartis Emiratization Program which is a 12-month program that will provide you with real world experience that will allow you to put your theoretical learning into practice.

Major Accountabilities

Scientific Engagement Support

• Apply foundational Scientific Engagement principles in medical experts’ interactions aligned with the Neuroscience strategy and portfolio priorities.
• Support Medical team in communicating the right evidence to the right medical expert at the right time to enable informed decision-making.
• Coordinate internal scientific engagements and training activities.

Cross-Functional Collaboration

• Drive alignment and coordination with cross-functional teams (Value & Access, HEOR, Clinical Research, Commercial, etc.) to ensure seamless execution of medical initiatives.
• Collaborate with clinical research operations to support effective scientific communication with investigators of key Gulf Neuroscience studies.

Strategic Project & Program Management

• Lead and coordinate the end-to-end planning, tracking, and execution of priority Medical Affairs projects and cross-functional initiatives, ensuring clear timelines, stakeholder alignment, proactive risk mitigation, and on-time delivery of objectives.
• Maintain project plans, trackers, and dashboards to monitor milestones, dependencies, and performance, providing regular updates to the TA Medical Head.

Medical Operations & Systems Management

• Own preparation, submission, tracking, and reconciliation of activities through internal systems.
• Manage purchase orders (POs), budget tracking, and spend reconciliation in alignment with approved plans.
• Draft, submit, and follow up on agreements and contracts, and relevant internal systems.
• Ensure accurate maintenance of spend trackers, documentation, and operational records.

Event & Vendor Coordination

• Coordinate end-to-end event logistics including venue, invitations, medical materials, and on-site support.
• Liaise with vendors and third-party organizers to obtain required documentation for sponsorships, approvals, and compliance.
• Support vendor onboarding and HCP database enrollment, when required.
• Oversee development and coordination of scientific and educational materials (e.g., invitation letters, slides, RMPs) with external partners.

Compliance & Professional Excellence

• Ensure all activities are executed in accordance with Ethics & Compliance standards and Novartis policies.
• Maintain timely completion of administrative responsibilities (CRM systems, expense reporting, compliance modules, etc.).
• Commit to continuous learning and professional development.
• Allocate approximately 25% of time in the field to support medical experts’ engagement plans.

Job Dimensions

Number of Associates:None

Financial responsibility: Franchise Medical budget as assigned

Impact on the organization:

• Enable effective and compliant execution of Medical Affairs strategy
• Maintain tailored medical engagement with key medical experts
• Contribute to a best-in-class Field Medical organization through structured coordination and operational excellence

Ideal Background

Education: 

Pharmacist, Masters, or other post-graduate degree in health/life sciences.

Experience:

• Strong project and time management skills
• Demonstrates credibility and clarity of purpose to build effective and collaborative relationships
• Self-directed learner with a growth mindset
• Excellent communication, interpersonal, and influencing skills
• Curious mindset with strong listening and questioning abilities
• Ability to adapt, prioritize, and work effectively within multifunctional teams
• Solid business acumen with solution-oriented and critical thinking
• High personal integrity and accountability

KPIs/Desired outcomes

• Timely and successful delivery of prioritized projects and milestones
• Accurate and compliant BeSure/FUSE submissions and documentation
• Accurate and timely PO processing and budget/spend tracking
• Effective coordination of events and scientific activities
• Maintenance of up-to-date project and operational trackers
• Positive medical experts feedback on project coordination and operational support
• Full compliance with internal processes and policies

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

Benefits and Rewards: Learn about all the ways we’ll help you thrive personally and professionally.
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