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Materials Manager

Fort Myers, United States

Join Orthopedic Specialists of SW Florida as our Materials Manager, responsible for the daily operations, oversight, and performance of the Viscosupplementation (Visco) injection program, Durable Medical Equipment (DME) services, and orthopedic casting.

About OSSWF:

Orthopedic Specialists of SW Florida has been a cornerstone of orthopedic care in the Fort Myers area for over 24 years. Our practice boasts a team of 18 fellowship-trained orthopedic surgeons specializing in various subspecialities. We are committed to excellence and continued growth, offering comprehensive services including onsite Physical Therapy/Occupational Therapy, MRI, and digital X-ray. We prioritize patient care and strive for the highest standards of service.

Orthopedic Specialists of SW Florida’s state-of-the-art, 60,000 square-foot facility incorporates the latest in leading-edge technology in order to provide optimal care for patients who have bone, joint, muscle and spine problems. Our office includes a full Physical Therapy and Occupational/Hand Therapy division, which work in close coordination with our physicians to provide non-operative, preoperative, post-operative and preventive care.

Key Responsibilities:

Program Oversight:

Supervise all aspects of the Visco, DME, and Casting programs, including staffing, workflow, patient scheduling, and inventory control.
Ensure timely and accurate ordering, stocking, and tracking of DME, casting supplies, and injection materials.
Oversee casting services to ensure proper application, maintenance, and removal techniques are followed according to physician orders and orthopedic standards.
Monitor utilization and compliance with payer requirements, including proper documentation and billing for all ancillary services.
Ensure patients receive proper education on the use and care of DME, casts, and injection aftercare.
Negotiation of contracts with vendors.

Leadership & Team Management:

Hire, train, and supervise ancillary staff including DME technicians, casting techs, and any necessary injection support staff.
Develop and implement inventory control systems to minimize stockouts; streamline processes for inventory.
Develop and maintain staff competencies through ongoing education and skills evaluations, particularly in casting techniques and safety.
Provide leadership through coaching, performance evaluations, and schedule management.
Foster a collaborative, patient-centered team environment focused on quality and efficiency.

Compliance & Quality Assurance:

Maintain knowledge of relevant regulations and payer policies related to DME, casting, and injectable services (e.g., CMS, OSHA, HIPAA).
Ensure that all services are delivered in compliance with accreditation and regulatory standards.
Audit patient charts and documentation to ensure support for medical necessity and appropriate coding.
Promote a culture of safety, cleanliness, and professionalism within casting and ancillary service areas.
Ensure compliance with regulatory standards in purchasing, storage, and distribution of medical products.

Qualifications:

Bachelor’s degree in healthcare administration, allied health, or related field preferred.
Minimum 3–5 years of experience in a medical practice, preferably orthopedic or musculoskeletal.
Previous experience managing ancillary services including DME, casting, or injection programs strongly preferred.
Certification in casting (or ability to obtain) is a plus.
In-depth knowledge of payer policies, DMEPOS billing, casting protocols, and injection coding (e.g., CPT, HCPCS, ICD-10).
Proficient in Microsoft Office Suite (Excel, Word, Outlook), EMR systems, documents management systems, and inventory management software.
Excellent leadership, communication, and organizational skills.
Proficiency in EMR and practice management systems.

Benefits:

Competitive Pay
Generous PTO Allowance
6 Paid Holidays
401K
Affordable Medical, Dental, & Vision Insurance and more!

Additional Comments:

Drug Screening is required
Orthopedic Specialist of SW FL. participates in E-Verify
Criminal background screening mandatory
"Applicants have rights under Federal Employment Laws" Family and Medical Leave Act (FMLA) Poster; Equal Employment Opportunity (EEO) Poster; and Employee Polygraph Protection Act (EPPA) Poster.

Orthopedic Specialist of SW Florida is an Equal Opportunity Employer & Drug Free Workplace. 14601 Hope Center Loop, Fort Myers, Fl. 33912

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