Medical Coordinator - Behavioral Health

Exciting Opportunity: Seeking a Dynamic Medical Coordinator to Join a Fast-Growing, Well-Respected Post-Acute Care Team!

Note: This is an administrative role supporting Behavioral Health providers.

Are you looking to gain valuable experience in the rapidly growing field of post-acute medicine while working in a fast-paced healthcare environment?

Solomon Medical Inc. is a leading post-acute care practice dedicated to elevating care standards in Skilled Nursing Facilities (SNFs) across Central and Northern California.

We are seeking a Medical Coordinator to play a key role in supporting our highly regarded Behavioral Health team of physicians, nurse practitioners, and physician assistants. This is an opportunity to join a forward thinking, physician-led organization making a meaningful impact in post-acute and long-term care (PALTC).

We are looking for a high-performing professional who brings initiative, accountability, and a strong sense of team responsibility. The right candidate is a natural self-starter who takes ownership of their work, communicates clearly, solves problems proactively, and understands how their contributions directly support provider efficiency, regulatory compliance, and patient care.

This is a growing practice with strong potential for career advancement. If you are organized, detail-oriented, eager to grow in the evolving world of post-acute medicine, and thrive in a fast-paced setting, we would love to hear from you.

Essential Duties and Responsibilities

• Obtain daily nursing reports regarding acute patients and prescription refill needs.
• Manage and schedule provider visits for physicians and advanced practice providers on a daily basis, including scheduling visits in accordance with Medicare requirements and Solomon Medical guidelines.
• Enter new patient demographic and insurance information into the EMR.
• Initiate administrative tasks including implementing new facilities, onboarding providers, and creating monthly schedules.
• Serve as a liaison between Solomon Medical’s billing company and facilities for insurance-related inquiries.
• Serve as a liaison between facility administrators, nursing staff, and Solomon Medical clinicians to help ensure smooth operations.
• Obtain reports including DME, insurance verification, prior authorizations, labs, and radiology for provider review and signature.
• For new admissions, obtain discharge summaries and create new patient encounters within the EMR.
• Transcribe key discharge summary information, including hospital course, updated medications, allergies, past medical history, past surgical history, and social history.
• Maintain professionalism, business etiquette, and adherence to HIPAA standards as they relate to patient information.

Required Skills

• Organization: Exceptional organizational skills to manage multiple tasks, appointments, and priorities in a fast-paced environment.
• Problem Solving: Strong problem-solving skills to identify issues and implement effective solutions that support operational efficiency.
• Detail Orientation: Meticulous attention to detail to maintain accurate records and follow established protocols.
• Reliability: Dependable and consistent in meeting deadlines and fulfilling responsibilities.
• Communication: Excellent verbal and written communication skills to convey information clearly to care facility partners and internal stakeholders.
• Interpersonal Skills: Strong interpersonal skills with the ability to build rapport and foster collaborative working relationships.
• Adaptability: Ability to adapt to changing priorities and organizational needs while maintaining professionalism and performance.

Education and Experience

• Bachelor’s degree in healthcare administration, nursing, or a related field preferred.
• Previous SNF experience or experience in a medical or healthcare setting strongly preferred.
• Familiarity with electronic medical record systems and medical insurance processes.
• Basic understanding of patient care, medical terminology, and HIPAA requirements.

About Solomon Medical

Solomon Medical Inc. is a fast-growing post-acute care company providing physician and APP services to SNFs across Central and Northern California. We are a physician-led organization with an unwavering commitment to excellent patient care. The team is led by the well-respected physician Dr. Matthew Joel Awerbuck and supported by a strong group of specialists and advanced practice providers.

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Work Location: Hybrid remote in Santa Rosa, CA 95402