Medical Office Administrator

Job Overview
We are seeking a dynamic and detail-oriented Medical Office Administrator to join our ophthalmology/optometry practice, consisting of several offices in the Northern NJ area. In this vital role, you will serve as the backbone to our office in Fort Lee, ensuring smooth day-to-day operations while delivering exceptional patient care. Your expertise in medical administrative support, human resources, electronic health record (EHR) systems, patient care and medical billing will help facilitate efficient clinic workflows and uphold the highest standards of healthcare. This position offers an exciting opportunity to contribute to quality patient care in a fast-paced, supportive environment.

Responsibilities

• Manage clinic flow through understanding staff and patient needs.
• Familiarity with medical and vision insurances, insurance authorization and verification processes, including Medicare and Medicaid.
• Assist with front desk duties including greeting patients, answering multi-line phone systems with professional phone etiquette, managing patient check-in/out procedures.
• Maintain proficiency in EMR systems and other health information management software to ensure seamless documentation and data entry.
• Assist with patient workup, scribing and diagnostic testing.
• Maintain staff schedules align with practice needs.

Qualifications

• Proven experience in a medical office setting or healthcare environment with strong knowledge of medical terminology and ICD coding.
• Successful experience in managing staff.
• Familiarity with EMR/EHR systems such as Athenahealth and Nextech is highly preferred.
• Exceptional communication skills with a focus on meeting patient care and staff needs within the practice as a whole, across all offices.

We are looking for a forward thinker, ready to take action and provide multiple ideas to provide the best patient care.

Pay: $25.00 - $35.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person