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Medical Records Assistant
Maintaining the Patients Medical Records according to File Maintenance Procedure
Prepare pre-numbered folder with color coding.
- Collecting and sorting the documents, scanning, and indexing of medical records.
- Collect investigation reports from respective departments , arrange and mount them in appropriate records.
- Patient Records to arrange and file in appropriate location.
- Retrieve records and to send files to requested departments.
- New documents to add in file records and to create new records as required.
- Assemble and Process records as per the established procedures.
- Strictly observe instructions given in the procedure manual to carry out assigned duties and responsibilities.
- Maintain confidentiality of patient information and prevent disclosure to unauthorized persons.
- Observe Medical Record professional ethics.
- Eliminate outdated, unnecessary records, dispose or transfer to inactive storage according to legal requirements and file maintenance guidelines.
- Enter document identification codes in systems for easy retrieval from respective location.
- Retrieve information from files as per the requests of authorized users.
- Keep records of document using logbooks or computers.
- Perform periodic inspections of patient records to ensure correct placement, legibility, and condition.
- Documents to place in storage receptacles, such as file cabinets, boxes, bins, or drawers, as per classification and identification.
- Scan or read incoming documents as per classification and to be filed.
- Sort patient records according to content, purpose, user criteria, and chronological, alphabetical, or numerical order.
- Track removed documents from filing room to ensure borrowed files are returned.
- Perform general office as directed by the immediate supervisor
High school/Diploma/Degree
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