Medical Scribe /Admin. Assistant

Medical Scribe/Admin Assistant
Florida Prostate Centers — Full-Time, On-Site

Florida Prostate Centers is seeking a dedicated and energetic Receptionist/Administrative Representative to join our team. In this vital role, you'll support patient care and help ensure smooth clinical operations across our multiple outpatient settings. Your expertise will help us deliver exceptional patient experiences while supporting our physicians and healthcare team with professionalism across a wide range of clinical and administrative tasks.

This is a Full-Time, on-site position requiring the ability to commute as needed. If you thrive in a fast-paced setting and are passionate about making a difference in patient health, we'd love to hear from you.

Responsibilities

• Assist with clinic flow, working collaboratively with physicians, physician assistants, and staff.
• Manage, confirm, and reschedule appointments; handle high-volume phone lines and help with calls as needed.
• Screen, answer, and direct incoming calls to the appropriate personnel; take messages and ensure accurate delivery.
• Check patients in and out in a timely manner, and verify patient information.
• Assist patients with insurance forms and patient records, and provide medical release forms to obtain records.
• Complete chart documentation/scribing and chart summaries; maintain internal logs, charts, and documentation.
• Send and receive medical records and faxes; process daily print jobs, scanning, faxing, and copying.
• Upload diagnostic and treatment reports to the EMR, and update labs as results come in.
• Add new referring physician information (address, phone, fax) to the referral list daily.
• Maintain and update the master list; collect and manage patient data.
• Complete procedure reports by filling in required templates.
• Send patients pre-consult, pre-op, and post-op educational videos.
• Respond to inquiries in person, by phone, and via email; manage sign-out emails as needed.
• Handle general office tasks, including filing, photocopying, and data entry.
• Manage schedules for clinics and procedures.
• Support the front desk and surgical coordinator as needed.

Experience & Qualifications

• Prior experience as an administrative representative or receptionist in a healthcare setting (outpatient clinic or hospital) is required.
• Familiarity with EHR systems for efficient documentation.
• Knowledge of medical terminology to effectively support clinical workflows.

Join Florida Prostate Centers and become part of a vibrant team committed to delivering compassionate, patient-centered care — while growing your professional skills in a dynamic, fast-paced environment.

Work Location: In person