MEDICAL TRANSCRIPTIONIST SECRETARY - Medical Examiner

Summary

Essential Duties and Responsibilities

• Receives and screens telephone calls, emails, letters, and visitors, responding to routine requests for information, and refers complex matters to the appropriate person.
• Organizes and maintains records for the Crime Laboratory.
• Assembles relevant data and creates forms, memos, special reports, and letters of a technical and/or highly confidential nature. May be assigned by the Crime Laboratory Director, or in response, to a request or subpoena.
• Assists law enforcement agencies, attorneys, and Justice of the Peace offices in various counties with pertinent information.
• Verifies and submits a monthly billing report for the Crime Laboratory to the Business Office.
• Maintains records of testing performed by the Crime Laboratory, and compiles data for statistical reporting.
• Ensures completed Crime Laboratory reports are distributed to requesting law enforcement agencies and Medical Examiner’s staff.
• Performs medical transcription of autopsy reports and issues cremation permits, as requested.
• Assists the Crime Laboratory Director with special projects.
• Assists the Quality Manager with maintaining compliance data, quality control documents, and assigned special projects for maintaining laboratory accreditation.
• Acts as backup when the Toxicology Laboratory Secretary is out of the office including documenting, uploading, and distributing toxicology reports and making new case files.
• Prepares death certificates, which requires using the Texas electronic registration system mandated by the state, and prepares amended death certificates, as requested.
• Schedules appointments for Crime Laboratory Director.
• Prepares court documents for Crime Laboratory personnel.
• Notarizes documents for laboratory personnel.
• Reserves meeting rooms for laboratory personnel.
• Performs other related duties as assigned.

• Must be experienced as a medical secretary and know some medical terminology.
• Proficiency in MS Office and spreadsheet software.
• Good communication skills.
• Ability to multiple tasks, operates standard and automated office equipment.

Minimum Requirements

• High School diploma or equivalent. Some college preferred.
• Four (4) years of related work experience, including Two (2) years of full-time transcriptionist experience.

Physical Demands and Work Environment & Other Requirements