Meetings and Events Specialist (CMS) - Healthcare/Pharmaceutical

Contract: 1 year (renewable and extendable)

Employment: Outsourced through ManpowerGroup Middle East KSA

Role:

Customer Meeting, Experience and Events Specialist is responsible for the efficient management and execution of assigned events related to their business unit. They will serve as an expert to different meeting types and guidelines related to event management. They enhance the customer experience by providing best-in-class support to their respective meeting owners and cross-functional teams.

• Comply and ensure compliance with company policies and procedures related to Meetings and Events and all other relevant company policies
• Deliver strategic project management and execution of internal and external events for Medical, Marketing and Sales; planning, event conceptualization and branding, and other logistics
• Handle internal and external customer travels; visa, air ticket, accommodation, registration, ground arrangements, meals, and other logistics
• Collaborate with respective meeting owners on the planning and execution of events (venue sourcing, program, budget, potential savings, approvals, and other requirements)
• Provide on-site support to manage the event from all aspects (meeting and attendee logistics, vendor coordination and overall event operations)
• Ensure complete, accurate pre and post meeting requirements and that all required documentation are uploaded on a timely manner
• Handle the relevant communication with other affiliates; in charge in securing required international meeting approvals, managing logistics related to hosted international speaker(s) in accordance with the home/host affiliate’s guidelines
• Maintain a systematic and accurate calendar of events and its requirements
• Post event tasks – meeting documentation, tracking reports, payment process, supplier evaluation, expense allocation and chargebacks
• Ensure integrity in business in working with third parties and ensure necessary due diligence and agreements are secured
• Act as the main contact to coordinate between departments and communicate with field force to secure necessary documents, deliver required logistics and sending out final event communication
• Manage the Purchase Requisition (PR) and vendor payment request and ensure relevant supporting documents are secured prior to commitment and payment
• Responsible in the record management of relevant business records; with high attention to privacy and record retention policy

Requirements and Qualifications:

• Preferably at least 2-3 years event management experience preferably in healthcare industry
• Project Management
• Decision Making and Problem Solving
• Planning and Organization
• Excellent Communication
• Customer Focus
• Influence and Negotiation
• Attention to details
• Ability to work under pressure
• Ability to work effectively through cross-functional team and third parties