MEP SECRETARY/DOCUMENT CONTROLLER

Job Title: MEP Secretary/Document Controller

Location: Dubai, UAE

Employment Type: Full-Time

Key Responsibilities:

· Receive, log, and register all incoming and outgoing MEP documentation including drawings, submittals, correspondence, and reports, ensuring accuracy and completeness.

· Maintain and update comprehensive document registers and trackers for shop drawings, submittals, RFIs, material approvals, and other MEP-related documents.

· Control the revision process by ensuring all issued documents are properly versioned and distributed in accordance with project procedures.

· Coordinate with the MEP engineers, project managers, and subcontractors to ensure timely submission and approval of technical documents.

· Upload and manage all MEP documents on the designated document management system (e.g., Aconex), ensuring accessibility and security.

· Prepare and distribute document transmittals and ensure proper communication flow between all stakeholders including consultants, clients, and subcontractors.

· Assist in compiling documentation for client and consultant inspections, audits, and project closeout packages.

· Monitor document submission deadlines and follow up on pending approvals to prevent project delays.

· Archive and file hard copies and electronic records of all MEP project documentation systematically for future reference.

· Support quality control teams by providing required documentation for inspections, NCR tracking, and corrective action follow-up.

· Maintain confidentiality and integrity of all project documents in line with company and client requirements.

· Provide training and support to MEP project teams on document control processes and software usage.

Requirements:

· Diploma in Engineering or Bachelor’s degree in any discipline.

· 5 or more years of experience preferably within MEP in the UAE.

· Proficiency in document management software (Aconex, SharePoint, Procore, or similar).

Job Type: Full-time