PA to the Managing Director

Job Summary:

The Personal Assistant to the Managing Director (MD) will provide high-level administrative, operational, and strategic support to ensure the MD’s time is optimized and priorities are effectively managed. This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibility:

• Executive & Administrative Support
• Manage and maintain the MD’s calendar, appointments, and daily schedule.
• Organize meetings, prepare agendas, take minutes, and track follow-up actions.
• Draft, review, and manage correspondence, reports, and presentations.
• Handle confidential and sensitive information with utmost professionalism.
• Communication & Coordination
• Act as the first point of contact for the MD, screening and prioritizing inquiries.
• Liaise with internal teams, external partners, and stakeholders on behalf of the MD.
• Ensure timely and accurate flow of information to and from the MD’s office.
• Travel & Event Arrangements
• Plan and coordinate detailed travel itineraries, including flights, accommodation, visas, and transport.
• Organize logistics for business events, conferences, and corporate functions.
• Project & Task Management
• Monitor deadlines and follow up on deliverables for key initiatives.
• Maintain well-organized filing systems (digital and physical).
• Prepare and process expense claims and other administrative requirements.
• Manage personal appointments and ad-hoc requests for the MD when required.
• Assist with special projects or events as assigned.

Qualification:

• Bachelor’s degree in Business Administration or a related field (preferred).
• Minimum 3–5 years’ experience as a Personal Assistant or Executive Assistant supporting senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling/project management tools.
• Excellent communication, interpersonal, and time management skills.
• Strong attention to detail, discretion, and a proactive problem-solving approach.

Working Condition:

• Primarily office-based, with flexibility for occasional remote work or after-hours tasks.

Compensation and Benefits:

Compensation packages will be commensurate with experience and qualifications.

• Pay: AED 4,000.00 - AED 6,000.00 per month

Job Type: Full-time

Pay: AED4,000.00 - AED6,000.00 per month