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Metadata Archivist

This is a 3-year fixed term position with potential for renewal.

Note: This position is dual-posted at the Librarian 2 and Librarian 3 levels.

Stanford University Libraries is seeking a full-time Metadata Archivist to join the Department of Special Collections & University Archives. The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives.

About Stanford Libraries:

Stanford University Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace, and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford University Libraries.

About the Position:

The Metadata Archivist has primary responsibility for describing digital files across Stanford University Archives collections, both born-digital and digitized, and accessioning those files to the Stanford Digital Repository (SDR). The incumbent also plays a key role in supporting broader initiatives of the Department and of Stanford Libraries, and in assisting Stanford University administrative offices and academic units in digital file management. The Metadata Archivist is essential to advancing the Libraries’ investment in digital preservation of Stanford University records.

The Metadata Archivist will be an integral member of the Stanford University Archives, which partners with university community members to collect, describe, administer, preserve, and make accessible materials of enduring historic value pertaining to the history of Stanford University. These include selective records of Stanford administration; schools, departments, centers, and institutes; faculty; students, student organizations, and alumni; campus activities and events; and Stanford’s relationships with Santa Clara County, the State of California, the region, and the world. Reflecting this vast collecting scope, holdings of the division include more than 36,000 linear feet of material and over 50 terabytes of electronic records within over 2,500 collections dating from the mid-19th century to the present.

The University Archives is a division of the Department of Special Collections & University Archives, a collaborative and fast-paced working environment that acquires, arranges, describes, preserves, and makes available primary source materials to support the research needs of Stanford students, post-docs, faculty, and administration, as well as the global community of scholars.

This position is 100% FTE and will be physically located on the Stanford campus. A hybrid schedule may be possible after the first year.

Core Duties*:

Create and enhance descriptive metadata for digital collection materials following professional and departmental best practices and in consultation with the Metadata unit.
Collaborate with university community partners transferring records to University Archives to accession and describe digital files.
Stage and accession born-digital or digitized content into the SDR according to priorities set by the University Archivist.
Undertake privacy and rights reviews for digital files in University Archives in collaboration with staff of the Department’s Born-Digital Preservation Laboratory (BDPL) and in consultation with the University Privacy Office.
Create, integrate, and remediate digital archival objects in ArchivesSpace, and facilitate access to content via published finding aids in ArcLight.
Under the direction of the University Archivist, consult with administrative offices and academic units on digital file management and provide recommendations to ensure preservation of records of enduring value and associated metadata during systems and cloud storage transitions.
Develop, contribute to, and maintain local documentation on describing and accessioning digital content to the SDR; contribute to broader documentation for metadata creation and digital accessioning for the Department of Special Collections and University Archives and for the Stanford Libraries.
May supervise staff, temporary, casual, or student employees.

- Other duties may also be assigned

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

MINIMUM REQUIREMENTS

Education and Experience:

Librarian 2: Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries and two or more years of relevant experience in a relevant library setting or a combination of education and relevant experience.

Librarian 3: Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries and five years of experience in a relevant library setting with evidence of capacity to work at a high level of responsibility or a combination of education and relevant experience.

Minimum Knowledge, Skills and Abilities:

Deep understanding and engagement with the range of academic/research library operations, trends and practices.
Evidence of professional contributions and achievement beyond the library may be expected at this rank.
Demonstrated success in engaging with colleagues across a university setting and beyond in a collaborative and constructive fashion.
Ability to manage projects and assist in development of policies and drive library initiatives across functional lines.
Ability to interact with internal or external developers to evaluate and recommend modifications of software, online databases or digital resources. Understanding of software development life cycle and ability to interact effectively with staff engaged in software development.
Demonstrated success in independently performing complex job functions such as collection management reviews, preparation of major exhibits including digital exhibits, and developing policies for business practices.
Evidence of engagement in relevant professional or academic communities.
Consistent display of excellent verbal and written communication skills, including strong presentation skills.

Other Relevant Knowledge, Skills, and Abilities may include:

Experience applying library and archival descriptive and metadata standards (e.g. Describing Archives: A Content Standard (DACS), Encoded Archival Description (EAD), Metadata Object Description Schema (MODS); ability to rapidly learn and implement new descriptive practices adopted by the department and/or Stanford Libraries
Familiarity with archival collection management systems and discovery platforms.
Experience with acquisitions or accessioning workflows for archives or special collections.
Experience with scripting, programming languages, and/or generative AI tools to automate workflows and processes, including data cleaning and/or manipulation.
Working knowledge of tools and software used to capture, manage, transfer and deliver born-digital records.
High level of proficiency with computers and desktop applications, including e.g. Microsoft Office, Google Apps.
Must be able to maintain confidentiality with sensitive or restricted information.

Physical Requirements:

Constantly sit, perform desk-based computer tasks.
Frequently twist/bend/stoop/squat, grasp lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
Rarely use a telephone, operate hand controls.
Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds.
- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions:

May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.

Work Standards:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The expected pay range for this position is $99,395 - $119,658 per annum for Librarian 2 and $124,864 - $147,970 per annum for Librarian 3. Stanford University provides pay ranges representing its good faith estimate of the salary the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

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