MRD & Admin Executive

Job Summary:

The MRD & Admin Executive is responsible for maintaining, organizing, and securing all medical records in compliance with hospital policies, confidentiality laws, and accreditation standards. This role ensures timely and accurate documentation, retrieval, and reporting of patient data to support the clinical, legal, and administrative functions of the maternity & childcare Hospital.

Key Responsibilities:

1. Medical Record Management

• Receive, verify, and file all inpatient and outpatient medical records.
• Ensure completeness of patient files — including admission notes, consent forms, delivery records, discharge summaries, and investigation reports.
• Assign and maintain unique Medical Record Numbers (MRN) for each patient.
• Maintain both electronic and physical record systems as per hospital policy.

2. Documentation & Data Entry

• Ensure accurate entry of patient details into the Hospital Information System (HIS).
• Track delivery data, obstetric history, and neonatal records for audits and reports.
• Generate and share monthly reports on patient statistics (admissions, deliveries, discharges, etc.).

3. Confidentiality & Legal Compliance

• Maintain confidentiality of all patient records and ensure secure storage and retrieval.
• Ensure compliance with NABH standards, record retention policies, and statutory guidelines.
• Support medico-legal case documentation and coordinate with relevant authorities when required.

4. Record Retrieval & Audit Support

• Retrieve medical records for clinical, insurance, or quality audits as requested.
• Support internal and external audits by providing required documentation promptly.
• Track incomplete or pending records and follow up with consultants and nursing staff for closure.

5. Coordination & Communication

· Coordinate with clinical, nursing, billing, and insurance departments for document completion.

· Assist in generating certificates, discharge summaries, and birth/death records as per protocol.

· Support management with data analysis and MIS reporting.

· Visit BBMP (Bruhat Bengaluru Mahanagara Palike) for birth and death registrations, and update BBMP on ANC and Immunization records.

6. Administrative responsibilities

· Oversee daily office operations, including cleanliness, organization, and inventory of supplies.

· Handle communication, manage calls, emails, and act as a liaison between departments.

· Assist in Hospital events and health campaigns.

· Manage meeting schedules and maintain calendars for executives or teams.

· Support HR and Finance departments with documentation and record-keeping.

· Perform general administrative tasks such as data entry, procurement of supplies, and ensuring overall office efficiency.

Key Skills:

• Knowledge of Hospital Information Systems (HIS) and medical documentation standards
• Familiarity with NABH standards and record retention policies
• Strong attention to detail and organizational skills
• Good communication skills in English and local language

Salary:

Competitive and commensurate with experience and ability

To Apply:

Please send your detailed resume to hr@aastrika.com

Job Types: Full-time, Permanent, Fresher

Pay: ₹10,737.01 - ₹34,797.43 per month

Benefits:

• Health insurance
• Leave encashment
• Provident Fund

Work Location: In person