MSTP Administrator

The University of Virginia School of Medicine (UVA) seeks an experienced and strategic Program Administrator to serve as the operational leader of its NIH-funded Medical Scientist Training Program (MSTP). The Program Administrator partners closely with MSTP faculty leadership—including two Co-Directors and three Associate Directors—to implement program strategy, ensure compliance, and support trainee success. The UVA MSTP integrates two full degree programs into a single, longitudinal training track spanning 7 to 9 years that integrates medical education and advanced biomedical research training. This role provides the high-level administrative support required to manage this multi-phase training program across educational programs and departments.

Program Scope

The UVA MSTP operates at the intersection of the MD curriculum and ten PhD programs. PhD programs are housed under the umbrella of the Biomedical Sciences (BIMS) and Biomedical Engineering (BME) graduate programs and span multiple departments and disciplines across schools including the School of Medicine, School of Engineering, and College of Arts and Sciences. Trainees transition between pre-clinical medical degree coursework, PhD didactics and qualifying exams, full-time dissertation research, and clinical clerkships and advanced clinical electives. Each phase has distinct academic policies, calendars, evaluation systems and compliance requirements. The Program Administrator will be responsible for coordinating these transitions with proactive oversight to prevent administrative delays, funding interruptions, or conflicts in academic standing in cooperation with the support staff and leadership of both the MD and PhD degree programs.

Key Responsibilities

• Provide comprehensive operational oversight for the MSTP combined-degree program.
• Manage MSTP recruitment, admissions coordination, onboarding, and matriculation processes.
• Coordinate the Individual Development Plan (IDP) process and support trainee development.
• Coordinate with members of the Graduate Program Office to ensure that data tracking systems to monitor program metrics and performance indicators are adequately maintained.
• Coordinate curriculum integration and transitions between MD and PhD training environments in collaboration with the SOM Registrar, MD Student Affairs leadership and staff and PhD program leadership and staff.
• Support the Program Directors in assuring compliance with NIH T32 requirements, accreditation standards, and institutional policies.
• Support the MSTP director(s) in their efforts to identify and mitigate administrative, compliance, or progression risks while advocating for trainees.
• Coordinate programmatic events for the MSTP and manage the budget that supports these activities.

Minimum Qualifications

Education

Bachelor’s Degree

Experience

Preference of at least five years of relevant experience or master’s degree with at least two years of relevant experience. At least two years of relevant experience is required.

Starting Salary

The anticipated starting salary for this role will be commensurate with individual candidate education and experience.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

About the Position

This is an exempt level, benefited position. For more information on the benefits at UVA, visit here. This is a hybrid position requiring at least three days per week in the office.

This position will remain open until filled. The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

Application Timeline

This position will remain open until filled. Review of applications will begin after May 18, 2026.

How to Apply

Applicants not employed at UVA please apply through the UVA job board; current employees please search and apply for jobs on the UVA Internal Careers website and complete an application. Complete an application with the following documents:

• Resume

• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For questions about the application process, please contact Michele Jarman, Academic Recruiter.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.