Museum Publications Coordinator

The John & Mable Ringling Museum of Art is located in Sarasota, Florida, and is a department of Florida State University. Learn more about The Ringling at https://www.ringling.org/about-ringling/careers/.

The Museum Publications Coordinator serves as the central point of contact for all museum publication projects; liaises between internal stakeholders, designers, and publishers; manages publication contracts; and oversees editorial workflows to maintain the museum’s high standards of scholarship, accessibility, and design.

• Oversees the full lifecycle of museum publications, including exhibition catalogues, scholarly books & essays, journals, and digital or web-based publications. Develops and maintains production schedules, ensuring deadlines are met across departments and external vendors to ensure the timely and accurate production of printed and digital materials that support exhibitions, collections, and initiatives. Coordinates internal and external contributors, including curators, authors, editors, designers, and printers. Serves as managing editor of the museum's Members' Magazine, Annual Review, and other publications as assigned; gathers content from across departments and stakeholders, develops story ideas, and edits features in collaboration with internal and external contributors.
• Ensures adherence to The Ringling's style guides and editorial standards. Edits and proofreads written content for accuracy, spelling, grammar, message clarity, consistency, and formatting. Makes corrections and revisions as needed. Reviews layouts and proofs, providing feedback to designers and publishers. Works collaboratively with the marketing team to analyze and improve content and messaging. May write copy to support marketing initiatives.
• Works collaboratively with museum staff to identify, hire, and oversee external publishing contractors, freelancers, printers, vendors, editors, indexers, distributors, designers, etc., and to refine standards and best practices for editorial output. Monitors publication contracts, rights agreements, and permissions, working with other departments as appropriate. Tracks budgets and expenditures for each publication project. Negotiates terms with vendors and freelance contributors.
• Serves as the primary liaison between museum staff and external publishers. Facilitates communication between departments to ensure alignment on publication goals. Represents the museum’s interests in co-publication and distribution agreements in collaboration with other departments as appropriate. Registers publications with the Library of Congress and publication distributors as needed.
• Under the direction of the Executive Director and Head of Marketing and Communications, contributes to long-range planning for the museum’s publishing program. Explores new formats and platforms for digital publishing. Supports initiatives that enhance accessibility and sustainability in museum publications. Performs other duties that support departmental and organizational projects and goals as assigned.

• Bachelor’s degree and two years of experience or a combination of post high school education or experience equal to six years.

• Three to six years' experience in museum or scholarly publishing, editorial production, or project management.
• Experience with the principles and practices of project planning, development, and evaluation.
• Ability to:
  • Prioritize, organize, and perform multiple work assignments simultaneously to meet project deadlines.
  • Perform accurately in a detail-oriented environment.
  • Prepare and monitor budget information.
  • Gather, interpret, report, and/or edit information.
  • Establish and maintain effective working relationships.
  • Communicate effectively verbally and in writing.

For more information, technical assistance, or should you require accommodations for the application or interview processes, please contact Ringling Human Resources at 941-358-2773 or employment@ringling.org.

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Commensurate with the experience, education, and skill of the selected applicant.

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

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If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Your application is not complete until you have attached the following:

• Cover Letter
• Resume/CV
• Writing Sample

• This is an A&P position.
• This position requires successful completion of a criminal history background check.
• This position is based in Sarasota, FL.

Working Hours

• Monday - Friday from 8:00 AM to 5:00 PM with one hour for lunch.

FSU is an Equal Employment Opportunity Employer.