Museum Registration Assistant

The Williams College Museum of Art (WCMA) is seeking a Museum Registration Assistant to provide essential support in the daily operations of the Registration Department. This permanent part-time position provides administrative and logistical assistance required in managing and maintaining the museum’s permanent collection and loans. The successful candidate will participate in all aspects of registration and collections care, while facilitating access (both physical and digital) to the art collection and its historical documentation.

Reporting to the Senior Museum Registrar of Collections and Exhibitions, this new position will be part of a team responsible for all registrarial activities involving the collection, loans, conservation, preservation, storage, access, database and digitization. The successful candidate will be joining the team at a particularly exciting time in the museum’s history as we actively plan and prepare to move into a new museum building, presently under construction on campus. The new building will offer substantial gallery space for showing more of the collection, as well as more object study classrooms.

Williams is deeply committed to diversity, equity, inclusion, and accessibility. The successful candidate will work effectively and respectfully with faculty, staff, students, and vendors from a variety of diverse backgrounds in a collaborative setting.

Responsibilities:

• Assist in all aspects of collections and exhibitions management
• Data entry, documentation, incoming and outgoing receipts, loan forms, location tracking
• Condition reporting and conservation tracking
• Assist with inventories, accessioning, deaccessioning, integrated pest management
• Scanning, filing, archiving, digital asset management, correspondence
• Assist in facilitating digital imaging sessions and supervise free-lance photographers
• Process rights & reproduction requests
• Answer collection inquiries
• Assist with art viewing appointments in art storage

Requirements:

• Bachelor’s degree in museum studies or arts related field
• 1 to 2 years registration or collections care experience in an art museum or similar institution
• Strong computer skills, including experience with relational databases, The Museum System (TMS) is strongly preferred
• Working knowledge of Microsoft® software applications (Word, Excel, PowerPoint) and an aptitude for learning new computer programs and using digital tools.
• Art handling skills preferred, but training will be provided.
• Ability to lift and move artworks, boxes and storage containers up to 30 lbs during storage inventories.
• Familiarity with conservation principles

This position requires fully in-person work. Remote work arrangements will not be available at this time.

Pay ranges from $24.00 to $26.00 per hour, commensurate with experience. This is a permanent, part time position with 20 scheduled hours per week.

Application review will begin May 14, 2026.

For consideration, a cover letter is required. This will provide an opportunity for you to share interests and experiences that align with WCMA’s mission and values.

Please visit careers.williams.edu to apply.

Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable. Decisions regarding appointments, promotions, and conditions of employment comply with applicable federal or state law prohibiting discrimination based on race, color, sex, national origin, religion, age, disability, marital status, sexual orientation, gender identity or expression, ancestry, or military service.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please feel free to contact us via phone at (413) 597-2681 or email at hr@williams.edu.