Nursery Buyer Administrator

JOB SUMMARY

The Buyer Administrator assists the Nursery Buyers and Nursery Assistant Buyers with administrative buying needs, including creating accurate purchase orders, collecting, maintaining and distributing all associated paperwork regarding nursery purchases to buyers and others producing required reports, and entering new item codes into the system. This role requires the ability to ensure effective and timely communication between stakeholders. The position involves desk and computer work, and active tasks involving receipt of product, inspection and collection of paperwork, and information exchange.

ESSENTIAL FUNCTIONS

• Assist the buyer to place orders for specified material.
• Assist Buyer and Assistant Buyer to expedite open purchase orders and track order status with suppliers.
• Provide order status and paperwork to the Receiving Department.
• Coordinate with Buyer and accounts payable to research vendor invoices, inventory counts, issues, or problems.
• Create entry level purchase orders.
• Assist in accurate and timely purchase orders.
• Enter new product information in computer system.
• Update pricing for products.
• Schedule, track, and confirm delivery appointments and schedules.
• Communicate and track expected delivery dates and schedules to the Receiving Department, Buying Team and all other relevant stakeholders.

OTHER DUTIES

• Assist inventory department as needed.
• Execute the duties of the position in alignment with the Company Mission and Conduct Policies.
• Use technology as required by the position.
• Complete required annual trainings as assigned.
• Perform other duties as assigned.

EDUCATION & EXPERIENCE

• High School diploma, GED, or equivalent required.
• Experience in receiving, manufacturing, or industry processes preferred.
• Experience with Sage MAS 500 a plus.

KNOWLEDGE, SKILLS & ABILITIES

• Proficiency in Microsoft Office Suite.
• Basic math skills.
• Strong written and verbal communication skills.
• Ability to work in a fast-paced environment.
• Ability to work as a member of a team.
• Diligent attention to detail.
• Ability to meet deadlines.
• Excellent organizational skills.

PHSYICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear.
• Regularly required to stand; walk; bend; and smell.
• Occasionally lift and/or move up to 10 pounds unassisted.
• Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Work is performed in both a typical office setting and outside in the Nursery.

EOE Statement

Cavicchio Greenhouses, Inc. is an equal opportunity employer with respect to race, color, creed, ancestry, national origin, religion, sex, gender and gender expression/identity, marital status, sexual orientation, age, disability, genetic information, veteran status, and any other characteristic protected by law. Cavicchio Greenhouses, Inc. will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in undue hardship.

Please note, this job description is intended to outline the general nature of the job duties and the essential functions of the position. It is not designed to contain a comprehensive listing of all the activities, duties or responsibilities that are required of the employee for this position. Other duties may be assigned at the discretion of the supervisor or manager. Cavicchio reserves the right to change the job description or assign additional responsibilities as needed.