NYC Law Firm - Office Manager

Torres & Zheng at Law, P.C. is a boutique securities and business law firm dedicated to serving the legal needs of businesses, individuals, and employers, with a niche in serving public companies.

We are entrepreneurs. Our firm was founded by entrepreneurs and built to serve entrepreneurs. Our vision is to build a platform for entrepreneurial lawyers to build the type of future that they envision for themselves—to build the type of career that they desire; to disrupt the traditional law firm partnership structure and reinvent the client experience with client-centered lawyering by empowering our lawyers to find their “Ikagai" a Japanese concept which encourages people to do what they love and what they are good at.

Our core values are the following, which you can remember by using the acronym “SCREAM”:

• Service – We place our client matters above our own personal matters.
• Client-centric approach – Our services and business model are designed to put clients’ needs first.
• Relationships – We believe in building quality relationships. We treat our colleagues like family, not business colleagues.
• Empowerment – We thrive to empower you to work remotely, autonomously, and improve your own critical thinking ability.
• Accountability – We expect you to hold yourself accountable to helping us provide premium legal services to the level of a New York City boutique law firm.
• Mastery – We expect you to continually thrive to become a better version of yourself and continually educate yourself. This is a life goal, not a destination.

Our vision is to build a hybrid boutique business law firm, whereby we provide clients with world-class, value-added legal services to empower visionaries to fulfill their visions and improve the lives of all humanity by spurring social changes, propelling economic growth, and shaping a better future for us all. This will take sacrifice. It will take hard work and dedication. Before you apply, we recommend you deeply consider whether you want to be part of this mission.

About the Role:

We are seeking a motivated and detail-oriented office assistant to join our team. This is a fantastic opportunity for individuals looking to quickly elevate to a leadership position in the dynamic and fast pace legal industry.

Responsibilities:

This role includes the following responsibilities:

• Managing business and personal needs of the managing partner promptly and with great attention to detail, make life easier in all aspects for the managing partner;
• Manage long and short term rental properties of the firm to increase operational efficiency;
• Manage the Human Resources department and lead the talent recruitment; assume a leadership role from day 1 that will require the candidate to play a critical role in the overall management of the law firm, such as hiring talent, ensuring all administrative tasks are completed, build the infrastructure of the firm, supervise all operations to ensure that the firm is operating smoothly, innovate and critically analyze the performance of the firm and propose improvements on a regular basis;
• Convey instructions from the managing partner to the administrative team, supervise their progress, prompt them to complete their tasks, ensure that all tasks are timely completed;
• Routinely use Microsoft Office 360 on a regular basis. Proficiency in Microsoft Office 360, e.g., Word processing, is a must;
• Manage scheduling and calendar coordination for attorneys, including meetings, deadlines, etc.;
• Prepare, review, and organize legal documents, correspondence, and client files;
• Communicate with clients and follow up on projects, deadlines, and documentation requests;
• Assist with on-boarding of interns and new employees;
• Conduct screening interviews with potential applicants;
• Attend daily meetings and track project deliverables and overall tasks;
• Manage the day-to-day tasks of the firm in general;
• Supervise staff and vendors to ensure that they are handling all incoming phone calls to the firm; and
• Supervise staff to ensure that they are handling new client intakes.

Qualifications:

• Bilingual in English and Mandarin Chinese proficiency is preferred, including the ability to read and write using Mandarin Chinese. This is a MUST. True proficiency in both languages is absolutely required;
• Master’s degree, preferred;
• Prior work experience in a law firm or legal office setting is a preferred;
• Strong organizational skills and the ability to multitask in a fast-paced environment;
• Experience with Clio Manage, Clio Grow, and Monday.com is preferred; and
• Proficiency in Microsoft Office 360 (Word, Excel, Outlook) and document management systems is required.

All applicants must complete this questionnaire:

https://forms.gle/RreUfvF3fYJNT9om9

Job Type: Full-time

Pay: $50,000.00 per year

Application Question(s):

• What is your level of proficiency in Chinese?
• Are you willing to come to the office everyday?
• Have you completed Bachelor's Degree of education?
• Have you completed Master's Degree of education?

Work Location: In person