OEM Specialist

Job Description:

At EFSIM KSA, we are looking for a highly experienced and commercially driven OEM & AMC Procurement Specialist to lead strategic sourcing, lifecycle management, and commercial negotiations for OEM partnerships and Annual Maintenance Contracts (AMCs) across our project portfolio in Saudi Arabia.

Role Overview:

This role is critical in ensuring cost optimization, operational continuity, compliance, and risk mitigation across mission-critical MEP, ELV, BMS, life-safety, and specialized systems while supporting EFS commercial objectives and ensuring alignment with Kingdom regulatory frameworks.

Key Responsibilities:

• Develop and manage the OEM master vendor database across HVAC, BMS, ELV, Fire & Life Safety, Vertical Transportation, Generators, Water Treatment, Kitchen Equipment, and specialized systems.
• Validate OEM authorization status, principal-agent relationships, Saudi CR, VAT registration, and Saudization compliance.
• Conduct annual vendor performance reviews covering response times, spare parts availability, warranty support, technical expertise, and service quality.
• Negotiate OEM framework agreements, rebates, volume discounts, extended warranties, and long-term pricing agreements.
• Manage Approved Vendor Lists (AVL) ensuring compliance with HSEQ, ESG, IKTVA, NCAR, and EFS procurement standards.
• Lead vendor onboarding through due diligence, financial assessments, ISO verification, references, and compliance reviews.
• Build and maintain a centralized AMC register across all EFSIM KSA projects covering contract values, renewal schedules, SLA structures, and risk classifications.
• Lead AMC renewal planning, RFQ issuance, technical-commercial evaluations, and negotiation strategies.
• Negotiate AMC contracts using benchmarking, cost analysis, and market intelligence to achieve annual cost optimization targets.
• Structure contracts with clearly defined SLAs, deliverables, exclusions, escalation procedures, penalties, and exit clauses.
• Lead complex commercial negotiations using TCO modelling, should-cost analysis, and strategic sourcing methodologies.
• Deliver annual procurement savings targets aligned with organizational financial objectives.
• Optimize payment terms and working capital management while aligning vendor terms with client receivable cycles.
• Draft, review, and finalize OEM and AMC contracts in coordination with Legal and Commercial teams.
• Ensure compliance with Saudi Commercial Law, ZATCA e-invoicing (Fatoora), VAT regulations, Saudization requirements, Civil Defense, and SASO standards.
• Maintain back-to-back contractual alignment between client agreements and subcontracted vendor scopes.
• Manage contract renewals, variations, claims, disputes, terminations, and audit documentation.
• Maintain centralized contract repositories with version control and audit traceability.
• Manage end-to-end procurement operations including requisition validation, RFQs, bid evaluations, PO issuance, GRN coordination, and invoice reconciliation.

What We’re Looking For:

• 8+ years of experience in Procurement, Contracts Management, Strategic Sourcing, or Supply Chain Management within Facilities Management, MEP, Infrastructure, or Technical Services environments.
• Strong knowledge of OEM partnerships, AMC management, MEP systems, ELV systems, Fire & Life Safety, BMS, and specialized technical services.
• Proven expertise in commercial negotiations, contract administration, procurement strategy, and cost optimization.
• Strong understanding of Saudi regulatory frameworks including ZATCA, SASO, MoMRA, Saudization/Nitaqat, and local procurement compliance requirements.
• Experience with ERP/JDE systems, procurement analytics, vendor governance, and operational procurement management.
• Excellent stakeholder management, leadership, analytical, and negotiation skills.

Educational Qualifications:

• Bachelor’s Degree in Engineering, Supply Chain Management, Procurement, Business Administration, or related discipline.
• Professional certifications such as CIPS, PMP, CPSM, or equivalent procurement/commercial certifications will be an added advantage.

Why Join EFS Facilities Services?

• Be part of a leading Facilities Management organization delivering mission-critical services across Saudi Arabia.
• Opportunity to lead strategic procurement transformation and OEM partnerships at a national level.
• Work on high-value, technically complex projects across diverse sectors.
• Dynamic, fast-paced, and growth-oriented environment with strong leadership exposure.

Location:

Saudi Arabia