Office Accounting Manager

Tampa, United States

What You'll Do:

Supervise accounting functions such as payables and receivables at the office level.
Respond to inquiries from staff, vendors, corporate or clients.
Supervise office accounting (or similar) employees.

Duties may include:

General Accounting

Company credit card program maintenance, reconciliation, and reporting

Accounts Payables

New vendor maintenance
Submit payables through vendor program (exflow)
Credit applications, online vendor payments, review vendor statements, and provide coding assistance to managers
Report asset invoices, inter-office charges, and invoices with no state sales tax
Monitor Subconsultant payments ensuring that client payment has been received and applied

Risk Management

Prepare Sub-consultant Agreements with negotiations
Review all agreement requirements are met prior to release for use to managers
Monitor COI renewal submittals and update systems as appropriate
Submit documents to Subsidiary and Corp Accounting

Accounts Receivable

Contact customers via phone and email to follow up on past-due invoices and secure payment arrangements.
Investigate and resolve billing disputes, discrepancies, and customer inquiries related to accounts receivable.
Maintain accurate records of collection efforts and customer interactions in the system.
Generate and analyze AR aging reports to identify overdue accounts and prioritize collection efforts.
Collaborate with internal teams to resolve outstanding balances.
Process write-offs as needed per company policy.
Provide regular updates to management on collection status, account risks, and progress toward collection goals.
Adhere to company policies and legal requirements regarding debt collection practices.

Project Accounting

SubK Invoice entry and upload to electronic files
DOT Audit Packages - prepare and submit required forms and data (as needed)
Update manual expenses into IVAN
Post and import invoices
Process the Subcontractor Report for Closing reports and document
Misc project requirements
W-9 requests to clients

Fleet (optional)

New vehicle purchase processing, paperwork, decaling, prep for driver
Vehicle Disposal prep for sale, documents, reporting to Corp Accounting
Vehicle rentals
Vehicle Maintenance tracking and analysis
Windshield Claim reporting and follow up
Fuel Card, Registration renewals, insurance, and recall management

General Support (optional)

Notary Public services, if required
Front Desk and other department support

What We're Looking For:

Qualifications

Bachelor's degree in accounting or an equivalent combination of education, certification, and related experience
5+ years of related experience
If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required

Skills and Abilities

Dependable, detail-oriented, and organized
Ability to multi-task and meet deadlines
Proficiency with computers and excel spreadsheets,
Working knowledge of accounts payable and accounts receivable
Fully trained in Microsoft Dynamics
A team player with excellent oral and written communication skills
Strong understanding of GL posting
Understanding of ECS Corporate functions
Understanding of ECS360

Who We Are:

ECS is currently ranked #66 in Engineering News-Record’s Top 500 Design Firms (April 2025), #144 in Engineering News-Record’s Top 200 Environmental Firms (October 2024) and #50 in Zweig Group’s Hot Firm List (June 2025).

ECS is an Equal Opportunity Employer. To learn more, click here.

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