Office Admin Manager

Job Overview:

Join our team in Bahrain as an Office Admin Manager, where you'll bridge global vision with local execution. In this pivotal role, you will serve as the backbone of our local operations, ensuring seamless employee experiences and organizational efficiency in a vibrant, cross-cultural environment.

Key Responsibilities:

1. Human Resources Management

• Coordinate employee contracting, documentation, and compliance with Bahrain labor regulations.
• Manage employee on-boarding and off-boarding processes, including orientation, access, and documentation.
• Maintain accurate and confidential employee records.
• Support recruitment activities including interview coordination, documentation, and on-boarding readiness.
• Liaise with recruitment partners, consultants, and service providers as required.
• Assist with talent-related administrative processes and workforce planning support.

2. Office & Administrative Management

• Oversee daily office operations, facilities, vendors, and administrative services.
• Maintain a professional, efficient, and compliant office environment.
• Manage office supplies, service contracts, renewals, and administrative budgets.
• Coordinate meetings, travel, agendas, and internal/external communications.
• Act as a key point of contact for internal teams and external stakeholders.

3. Reporting & Documentation

• Prepare, maintain, and manage administrative, HR, and operational reports.
• Support management with timely reporting, documentation, and data coordination.
• Ensure proper record-keeping and document control (digital and physical).

4. Management & Team Support

• Provide administrative and coordination support to staff and leadership teams.
• Support the leadership with scheduling, correspondence, follow-ups, and executive coordination.
• Assist with internal communications and cross-functional coordination across local and regional teams.

5. Events, PR & External Engagement Support

• Coordinate and support company events, seminars, workshops, and meetings.
• Provide administrative and coordination support for PR activities, announcements, and media engagements.
• Liaise with clients, partners, government entities, regulators, and local ecosystem stakeholders as required.
• Support preparation of presentations, briefing materials, and follow-up communications for external engagements.

6. Coordination & Ad-hoc Responsibilities

•  Support ad-hoc administrative, coordination, and project tasks as assigned from time to time.

Qualifications:

1. Bachelor’s degree in business administration, management, HR, or related field.

2. 2+ years of experience in HR; 2+ years of experience in office administration.

3. Proficient in Bahrain Labor Law and best practices in human resource management.

4. Proficiency in MS Office and administrative systems is a must.

5. Experience supporting senior leadership and regional management teams, exposure to event coordination, PR support, or stakeholder engagement is an advantage.

6. High level of professionalism, discretion, and attention to detail.

7. Ability to multitask and operate effectively in a fast-paced, multinational environment.