Office Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office functions, providing exceptional customer support, and maintaining efficient administrative processes. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to thrive in a fast-paced environment. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a positive workplace culture.

Duties

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle incoming calls efficiently, transferring or taking messages as needed
• Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office applications
• Perform data entry tasks with accuracy, including invoicing, record keeping, and updating client information using QuickBooks and other software
• Support calendar management by scheduling appointments, meetings, and coordinating events for team members or executives
• Assist with bookkeeping duties such as tracking expenses, reconciling accounts, and managing petty cash
• Provide exceptional customer service by responding promptly to inquiries via phone or email and supporting client needs
• Conduct proofreading of documents for accuracy and clarity before distribution or submission
• Support office management tasks including supply inventory, maintaining cleanliness, and ensuring all equipment functions properly
• Perform clerical duties such as copying, scanning, filing, and organizing documents efficiently

Experience

• Proven experience in an office environment with strong clerical skills and familiarity with office management procedures
• Prior experience using QuickBooks for bookkeeping or financial record-keeping preferred
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Strong organizational skills with the ability to prioritize tasks effectively in a busy setting
• Bilingual abilities are a plus to assist diverse client populations and team members
• Experience working as a receptionist or medical/dental receptionist is advantageous
• Demonstrated customer service skills with a professional demeanor and excellent phone etiquette
• Familiarity with multi-line phone systems and data entry processes is highly desirable
• Ability to proofread documents meticulously and maintain high attention to detail
• Personal assistant or administrative support experience will be considered an asset

Join us in creating a vibrant workplace where your organizational talents shine! This role offers the chance to develop essential administrative skills while supporting our team’s success. We value proactive individuals who are eager to contribute their expertise in a collaborative environment.

Job Types: Full-time, Part-time

Pay: $24.88 - $29.97 per hour

Expected hours: 1.0 – 3.0 per week

Work Location: In person