Office Administrative Assistant

Overview
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional support to staff and visitors alike. As the backbone of our administrative functions, you will manage a variety of clerical tasks, coordinate schedules, and uphold efficient office procedures. If you thrive in a fast-paced environment, possess excellent communication skills, and enjoy multitasking with enthusiasm, this opportunity is perfect for you! Join us and contribute to a vibrant workplace where your organizational talents make a real difference.

Responsibilities

• Maintain organized filing systems
• Perform data entry, proofread documents, and handle correspondence with precision
• Manage calendar scheduling, appointments, and meetings for staff members and executives
• Assist with bookkeeping tasks using QuickBooks and support basic office management functions
• Support customer service efforts by providing timely assistance and resolving inquiries efficiently
• Coordinate office supplies inventory, place orders as needed, and oversee general office maintenance
• Handle incoming emails, messages, and customer support requests with professionalism
• Support clerical tasks such as copying, scanning, filing, and document preparation

Qualifications

• Proven experience in an office setting with strong clerical skills and organizational abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Familiarity with QuickBooks for bookkeeping or basic financial record keeping is preferred
• Excellent phone etiquette
• Strong typing skills with attention to detail for data entry and proofreading tasks
• Previous experience as a receptionist, medical or dental receptionist, or personal assistant is advantageous
• Demonstrated ability to prioritize tasks efficiently using effective time management strategies
• Knowledge of office management practices including filing systems, calendar management, and office supply coordination
• Ability to adapt quickly to changing priorities while maintaining a positive attitude

Join us in creating a welcoming environment where efficiency meets excellence! This paid position offers an exciting opportunity to develop your administrative expertise while supporting a collaborative team dedicated to success.

Pay: $16.00 - $18.00 per hour

Benefits:

• Paid time off

Work Location: In person