Bookkeeper - Remote, PT

Part-Time Remote Bookkeeper (Nonprofit Focus)

10–12 hrs/week, fluctuates with client workload | Flexible weekday schedule (between 8am–4pm CST)

We’re a small, remote team supporting nonprofits with clear, reliable financials. We’re looking for an experienced bookkeeper who can take ownership of client work and operate independently.

For submissions to be considered (really):

→ Recent, current working knowledge of QBO is required

→ Screener / applicant questions must be completed for your submission to be reviewed

→ Availability during daytime business hours is required, more on the below (this position isn’t an evening/weekend/complete anytime position)

→ If your resume shows current full-time employment, close the gap for us: why are you pursuing a part-time role with daytime business hours?

About the schedule — what “flexible” actually means here

This role doesn’t have a set weekly schedule, and there’s real flexibility in how and when the work gets done. But that flexibility has a boundary: work happens during business hours, Monday through Friday.

Here’s why that matters:

• Clients work during business hours and they expect timely, professional communication during that window
• Checking client email twice daily is a baseline expectation: once in the morning, and once in the mid-to-late afternoon (around 3–4pm CST)
• The hiring manager works during business hours and engages with this person about work tasks during that time

Think of it as freedom with constraints. The schedule is yours to shape but it lives inside the workday, not around it. This is not a role that can be worked in the evenings, on weekends, or squeezed in between other full-time commitments.

What this role looks like

This is not a task-based support role. You’ll manage a small portfolio of nonprofit clients and be responsible for the quality and accuracy of their books.

You’ll work closely with one senior-level partner day-to-day. This is a small team, you’re not lost in a department. The right person for this role is something of a needle in a haystack: technically solid, independently motivated, and a genuine fit for a high-trust, detail-oriented environment.

What you’ll do

• Manage full-cycle bookkeeping for multiple nonprofit clients in QuickBooks Online (QBO)
• Keep the books clean and accurate by recording transactions, reconciling accounts, and staying on top of the general ledger
• Work comfortably in QBO and other cloud tools to keep things moving smoothly day to day
• Reconcile bank and credit card accounts regularly, catching and correcting anything that doesn’t line up
• Support payroll processing so everything is timely and accurate
• Review accounts with a thoughtful eye, flagging anything that looks off and digging in to understand why
• Prepare monthly financials (Balance Sheet, Income Statement, Budget vs. Actual)
• Communicate directly with clients to clarify data and explain results

What you’ll need

• 3+ years of bookkeeping or accounting experience
• Strong, recent QuickBooks Online experience (required)
• Experience managing multiple clients at the same time (required)
• Comfort working independently in a fully remote environment

Nonprofit experience is a plus, but not required.

What we value

• Ownership. You notice issues and take action
• Clear, professional communication with non-accountants
• Ability to manage multiple clients without constant oversight
• Comfort working in different QBO setups and structures
• Calm, reliable follow-through

Role details

• Part-time by design - This role typically averages around 10–12 hours per week. Some weeks may be lighter (closer to 7–8 hours), while others are closer to 15 depending on client needs and timing within the month.
• 100% remote, async-friendly
• Small team, low-drama, high-trust environment

How to apply

Please submit:

• Your resume
• A short note on why this role fits what you’re looking for - Include a snack you will always say yes to in your response.

Qualified candidates will be invited to complete a short questionnaire and a brief video response as the next step.

Pay: $25.00 - $30.00 per hour

Benefits:

• Flexible schedule
• Work from home

Application Question(s):

• Have you used QuickBooks Online for work in the last 6 months? If yes, briefly describe how.
• In your bookkeeping or accounting work, what tasks or types of responsibilities do you find most satisfying? And what would you prefer to do less of, given a choice?
• This role requires consistent weekday (business hours) availability — not just flexible hours, but availability during the workday. Please describe your current work situation and how this role would realistically fit into your schedule.

Work Location: Remote