Office Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that the office runs smoothly and efficiently. Your energetic approach and attention to detail will help foster a welcoming environment for clients, visitors, and staff alike. This position offers an exciting opportunity to utilize your diverse skill set in office management, customer service, and administrative support while contributing to a positive workplace culture.

Duties

• Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth
• Answer phone systems promptly, providing excellent customer support and routing calls accurately
• Perform data entry & filing,
• Handle basic bookkeeping tasks using peachtree or similar accounting software to support office financials
• Support office management tasks such as supply ordering, mail distribution, and maintaining organized filing systems
• Provide clerical assistance including managing office emails with attention to detail

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Indysoft is a plus.
• Excellent computer literacy with the ability to learn new software quickly
• Strong phone etiquette skills with experience managing multi-line phone systems
• Bilingual abilities are a plus to assist diverse clients and team members effectively
• Previous experience as a receptionist
• Demonstrated ability to multitask efficiently while maintaining accuracy in data entry.
• Exceptional time management skills with the ability to prioritize tasks in a fast-paced environment

Join us as an Office Administrative Assistant and become an essential part of a vibrant team dedicated to excellence! We value proactive individuals who thrive on organization, customer service excellence, and supporting our daily operations. This paid position offers a chance to develop your administrative expertise while making a meaningful impact in our workplace.

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Work Location: In person