Office Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This role is vital in ensuring the smooth operation of daily office functions, providing exceptional customer service, and supporting various administrative tasks. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. If you thrive in a fast-paced environment and enjoy multitasking, this opportunity is perfect for you to showcase your office management expertise and contribute to a positive workplace atmosphere.

Duties

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately
• Perform data entry and maintain organized filing systems
• Assist with bookkeeping tasks using QuickBooks, including invoicing and expense tracking
• Support calendar management and scheduling
• Provide customer support by addressing inquiries promptly and professionally, both in person and via phone or email
• Conduct proofreading of documents to ensure accuracy and clarity before distribution
• Handle clerical duties such as copying, scanning, faxing, and mailing correspondence
• Support office management activities to improve workflow efficiency and maintain a welcoming environment
• Assist with personal assistant responsibilities as needed

Experience

• Proven experience in office administration or clerical roles within a professional setting
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Familiarity with QuickBooks or similar bookkeeping software is preferred
• Excellent organizational skills with the ability to prioritize tasks effectively
• Previous experience working at a front desk or as a receptionist
• Demonstrated customer service skills with a professional demeanor and strong phone etiquette
• Ability to handle multiple responsibilities simultaneously while maintaining attention to detail
• Experience with data entry, proofreading, filing systems, and calendar management is essential

Join us in creating an efficient, welcoming office environment where your organizational talents will shine! We value proactive individuals who are eager to support our team’s success through excellent administrative skills. This paid position offers an engaging work environment where your contributions truly make a difference.

Pay: $16.00 - $20.00 per hour

Benefits:

• Employee discount
• Health insurance
• Paid time off

Work Location: In person