Office Administrative Assistant

Job Overview
R&F Insulation Group LLC is a commercial and industrial insulation company. We are seeking a detail-oriented and organized Office Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support and managing various clerical tasks. This position requires a proactive individual who can multitask effectively while maintaining a high level of professionalism. We are looking to hire an individual who is looking to grow in the construction industry

Duties

• Manage phone systems, including answering calls, directing inquiries, and taking messages as needed.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Perform clerical duties such as filing, data entry, and maintaining organized records.
• Provide administrative support to team members, ensuring all tasks are completed efficiently.
• Utilize QuickBooks for basic accounting tasks and financial record keeping.
• Support office management activities to maintain a productive work environment.
• Construction Documents ( AIA , Blue Print Drawings , Contracts , Spec, Review Of Addendums, Change Orders , Quotes And Estimates )
• File and Organizing (Completed Project , Company Paperwork, Company Vehicle Records )

Skills

• Strong clerical skills with attention to detail and accuracy in all tasks.
• Proficient in phone systems and communication tools.
• Bilingual abilities are a plus, enhancing communication with diverse clients and colleagues.
• Excellent proofreading skills to ensure high-quality documentation.
• Effective calendar management skills to prioritize appointments and meetings efficiently.
• Familiarity with QuickBooks or similar accounting software is advantageous.
• Exceptional time management skills to handle multiple responsibilities effectively.
• Strong administrative skills with the ability to support various office functions.
• Experience in office management or personal assistant roles is preferred.

Qualification

• High School Diploma or Higher Education
• 2 Years Degree (Preferred)
• Office Experience ( Preferred)
• Bilingual (Spanish is A Plus !!)
• 2 Year of Experience In Office Administration/ Assistant

Requirements

• Must Be 18+ years of age
• Pass a Drug Test
• Eligible to work in the US

Benefits

• Paid Holidays
• Bonuses (EOY)
• PTO ( Must Be Approved )
• 1 Week Paid Vacation ( Yearly )

Education

• High school or equivalent (Preferred)

Experience

• Microsoft Excel: 1 year (Preferred)
• Spanish: 1 year (Preferred)
• Bilingual: 1 year (Preferred)
• Office experience: 1 year (Preferred)

Join our team as an Office Assistant where you will contribute significantly to our operational success while developing your professional skills in a supportive environment!

Job Type: Full-time

Pay: $15.00 - $22.50 per hour

Ability to Commute:

• Concord, NC 28027 (Required)

Ability to Relocate:

• Concord, NC 28027: Relocate before starting work (Required)

Work Location: In person