Office Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring smooth daily operations and providing exceptional support to our staff. Your energetic approach and attention to detail will help foster an efficient, welcoming office environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization committed to excellence.

Duties

• Greet visitors, clients, and vendors with professionalism and warmth at the front desk, managing multi-line phone systems with courtesy and efficiency
• Answer, screen, and direct incoming calls using proper phone etiquette, ensuring prompt and accurate communication
• Manage calendar schedules, appointments, and meetings using Microsoft Office tools and Google Workspace, maintaining organization and timeliness
• Perform data entry, filing, and record keeping with precision using computer literacy skills and clerical experience
• Assist with bookkeeping tasks utilizing QuickBooks or similar accounting software to support office management activities
• Support customer service efforts by providing timely assistance, addressing inquiries, and supporting client needs both in person and via phone or email
• Handle administrative tasks such as proofreading documents, managing correspondence, organizing files, and supporting general office operations

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Excellent computer skills including proficiency in Microsoft Office (Word, Excel), Google Workspace, data entry, and basic bookkeeping software such as QuickBooks
• Prior clerical experience with familiarity in filing systems, proofreading documents, and managing multi-line phone systems
• Strong customer service skills with professional phone etiquette and the ability to handle inquiries efficiently
• Bilingual abilities are a plus for serving diverse clients effectively
• Experience in medical or dental receptionist roles or personal assistant positions is desirable but not required
• Ability to manage time effectively in a fast-paced environment while multitasking seamlessly
• Demonstrated organizational skills with a focus on accuracy in typing, calendar management, and data entry tasks

Join us as an Office Administrative Assistant where your proactive attitude will help streamline our office operations while delivering outstanding support. We value energetic professionals committed to creating a positive workplace atmosphere—your contribution will make a meaningful difference every day!

Pay: $16.00 per hour

Benefits:

• Paid time off

Work Location: In person