Office Administrator

Office Administrator - To Start Immediately (Dubai HQ)

Scarlett Poppies is a fast-growing ready-to-wear and resort wear brand. Founded by Linda Augustsson who is the Creative Director, produced in India with mindful production and crafted with Artisans. The brand is sold globally with our head office in Dubai. We are looking for a reliable and organized Office Administrator to keep our office running smoothly and support the team with day-to-day operations.

This role is perfect for someone who is dynamic, thrives in a fast-paced environment and enjoys thinking outside the box where no two days look the same. You will act as the organizational backbone of the company, ensuring structure, efficiency, and flawless execution across multiple areas of the business.

Key responsibilities:

Executive & Office Support

• Manage daily office operations and act as the first point of contact for internal coordination
• Provide executive assistant support to the CEO and Management team as needed
• Assist the Founder with ad hoc projects and personal administration when required
• Keep the office pristine at all times and ensure it reflects the brand’s premium aesthetic
• Greet and host customers, guests, and partners visiting the showroom with warmth and professionalism

Travel, Operations & Compliance

• Coordinate complex travel arrangements and itineraries for executives and the sales team
• Draft, maintain, and enforce company SOPs and internal processes
• Ensure compliance with DMCC rules and regulations; provide management with guidance on best practices
• Monitor and maintain office systems, external IT department and digital tools as
• Manage office supplies, vendor contracts, and facility operations

Finance & Reporting

• Assist in managing expense tracking, office petty cash and reporting
• Support the finance team with expense reconciliations claims
• Prepare reports, presentations, and internal communications for management

People & Culture (HR Support)

• Support HR tasks including recruitment, onboarding, employee records, and internal communications
• Ensure compliance with company policies and labor regulations in HR and admin practices
• Capture and follow up on action points from management and team meetings
• Contribute to building a strong company culture through team activities and wellness initiatives

Brand & Creative Support

• Assist in coordinating company events, trade shows, and team off-sites
• Support the E-Commerce team in customer communication, ensuring all queries are handled efficiently and solutions are provided
• Assist during photoshoots, coordinating logistics and ensuring smooth execution
• Liaise with external partners, suppliers, and service providers to ensure brand standards are met

Problem-Solving & Discretion

• Act as the go-to problem solver for day-to-day challenges — no task too big or too small
• Handle confidential matters with absolute discretion and professionalism

About You

• 2–4 years of proven experience in office administration, executive assistance, or operations.
• Exceptionally organized with strong attention to detail
• Able to think two steps ahead and anticipate needs
• Strong multitasker who thrives under pressure
• Excellent written and verbal communication skills
• Confident working closely with senior leadership and cross-functional teams
• Proactive, resourceful, and solutions-driven
• Wants to be part of a creative company and has experience within a similar company
• Excited to be part of a brand experiencing global growth
• Mature mindset and has previous experience

What We Offer

• Competitive salary based on experience with performance-based bonuses.
• Health insurance and standard benefits.
• Opportunities for professional development and career growth.
• A creative and collaborative work environment.
• Dubai, UAE–based role (HQ), with occasional out-of-hours work to coordinate with international teams and suppliers.

If you’re looking for a role where you can be hands-on, keep things running efficiently, and contribute to a positive team environment, we’d love to hear from you.

Immediate Hiring – Please send your CV and a short cover letter explaining why you’re suitable for this role to info@scarlettpoppies.com

Salary: Based on experience

Location: Dubai, UAE (HQ)