Office Administrator

The Office Administrator is based at Kerzner International's One Za'abeel office in Dubai and provides comprehensive administrative support to ensure efficient daily operations of the office. This position reports to the Global HR Manager and manages office facilities, visitor experience, and administrative functions while supporting colleagues across all departments and maintaining professional standards that reflect Kerzner's ultra-luxury brand reputation.

The role ensures smooth office operations through coordination of facilities management, vendor relationships, and administrative services while creating a welcoming environment for colleagues, visitors, and guests. The position serves as the first point of contact for the office, managing reception duties, meeting room coordination, and office supplies while supporting various administrative projects and initiatives across the organization.

Key Responsibilities

• Manage reception area and serve as first point of contact for visitors, guests, and colleagues ensuring professional and welcoming experience
• Coordinate meeting room bookings, setup, and catering arrangements for internal meetings and external client presentations
• Oversee office supplies inventory and procurement ensuring adequate stock levels while managing vendor relationships
• Manage visitor access, security protocols, and guest registration in coordination with building management
• Coordinate travel arrangements, accommodation bookings, and logistics for colleagues as required
• Maintain office facilities and coordinate with building management for maintenance, repairs, and facility-related issues
• Support HR Manager with administrative tasks including colleague onboarding logistics, event coordination, and documentation
• Manage incoming and outgoing mail, courier services, and package distribution
• Coordinate office events, colleague celebrations, and team-building activities
• Maintain office filing systems, records, and documentation ensuring organization and accessibility
• Support invoice processing and expense management for office-related purchases and services
• Assist with visitor parking arrangements and transportation coordination
• Manage office phone system, direct calls, and handle general inquiries professionally
• Coordinate with IT department for technology setup, equipment, and troubleshooting support
• Support various administrative projects and initiatives as assigned by HR Manager and senior leadership
• Ensure office cleanliness, organization, and professional presentation at all times
• Maintain confidentiality of sensitive information and handle proprietary materials with discretion
• Coordinate with property teams and regional offices for logistics and administrative support as needed